Key responsibilities and duties for an Admin cum HR & Accountant will include but
- Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; arranging appointments and coordinating meetingroom calendars.
- Manage office equipment, leased terms, office’s suppliers, purchase office utilities and stationery… to maintain smooth running of the office on a day-to-day basis without any disruption. Keep a clean, nice and tidy working space.
- Arrange visa, work permit, book tickets, hotels for visitors and staff.
- Assist in translating documents, interpreting, submit documents to notarization services.
- Organize and manage filling system, controlling stationery and other office supplies, keep office documents recorded systematically.
- Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events.
- Serving as the first point of contact for guests, employees, job candidates, and vendors.
- Act as a part of business team to provide supports to business activities when required.
- Provide assistance to the whole office in carrying out daily functions.
- Check invoices, receipts to process payment, record payments/expense. Schedule and keep track the payable amount is settle timely and accurately.
- Directly perform cash payment operations or via banks for suppliers and partners such as: Contacting debt reconciliation, receiving invoices, reviewing payment requests, making payment slips...
- Monitor and manage the general debt of the office, make recommendations on provisioning and handling of bad debts.
- Prepare monthly accounting/book-keeping and financial reports.
- Maintain accounting filing and recording according to regulations.
- Post job ads, screen CVs and conduct phone interview, arrange interview, and process for hiring, preparation for onboard and off board process.
- Update and manage all information related to employees.
- Update policies related to employees and propose to the company if necessary.
- Update regulations related to HR and develop company policies accordingly.
- Perform work related to C&B including crosscheck payroll, SI-HIUI, PIT,… management of timesheet, leave applications,...
Preferred skills and qualifications
An Admin cum HR & Accountant has to be adaptable and possess many hard and soft skills to assist the office teams effectively. Successful an Admin cum HR & Accountant candidate should have the following skills or qualifications:
- Have 1-2 years of experience working in a similar position, but we are also open to new graduates.
- Experience in working Pharmaceutical is plus.
- Be good at English (4 skills).
- Excellent organizational skills and attention to details.
- Strong ability to learn, self-management skills and the ability to work independently;
- Honest and trustworthy.
** Please send CV by English.
Salary Negotiable (Based on your experience) and Allowance.
Opportunity to work in a professional and responsible environment.
Other benefits of the Company such as training, working equipment.
To participate in Social insurance, Health insurance and Unemployment insurance according to regulations.
Full benefits as prescribed by Vietnamese Labor Law.