Job Requirements
3 - 5 years of experience
Minimum Bachelor’s Degree
28-35 years old
Skills
Time Management
Attention to Detail
Multitasking
Communicate
Computer Skills
Business Analysis
This job post is managed by
maruly.s
Last active 11 days ago
Job description for Sales & Supply Chain Administator at PT AUROMEX CHEMI INDONESIA
PT. Auromex Chemi Indonesia is a total service provider in metal and non-metal finishing industry, ranging
from a process design to complete innovative equipment for both plating lines and waste treatment systems.
Moreover, the company also provides various quality improvers and stabilizers for processed food and total
sanitation system with wide range services. Consistent customer training and consultation are the key to our
success which is to “Ensure Total Solutions” for our customers and business partners.
Reporting to: General Manager
We are looking for someone with strong personal integrity and a commitment to delivering work at high standards. A high energy level, positive attitude, and excitement about the work we do are a must. The successful candidate will work with the team to drive results.
This Sales & Supply Chain Administrator position consists of a multi-function and cross-functional role, executing tasks with both supply chain and general office administration.
Job Scope and Responsibilities
Supply Chain tasks
General supply chain tasks
1. Assists in supplier management activities, including identifying potential suppliers, negotiating contracts, and maintaining vendor relationships.
2. Assists in coordinating logistics activities, including transportation and distribution of goods, to ensure timely delivery and cost-effective operations.
3. Contributes to demand planning activities by analyzing demand trends, assisting in forecasting future demand, and supporting strategies to meet customer demands efficiently.
4. Supports cost management efforts by identifying cost-saving opportunities, assisting in negotiations with suppliers, and implementing cost-effective logistics solutions.
5. Ensures compliance with relevant regulations and standards governing supply chain operations.
6. Administers the import and export documentation by coordinating with suppliers, freight forwarders, customs brokers and other relevant parties to ensure timely and accurate delivery of goods.
Order-receiving tasks
7. Takes orders from customers via phone, email, or online systems and entering them into the company's database or order management system accurately and efficiently.
8. Assists customers with order inquiries, product information, pricing, and delivery status. Resolving customer complaints or issues related to orders, shipping, or billing.
9. Monitors stock levels and coordinating with warehouse or inventory teams to ensure product availability for customer orders. Alerting relevant departments about stock shortages or discrepancies.
10. Tracks orders from placement to delivery, ensuring they are processed, packed, and shipped on time. Communicating with shipping carriers or logistics partners to arrange pickups and deliveries.
11. Generates invoices, processing payments, and resolving billing discrepancies or issues with customers or accounting departments.
12. Liaises between sales teams, warehouse, suppliers, and customers to ensure smooth order processing and timely delivery. Providing updates and status reports as needed.
13. Maintains accurate records of orders, invoices, shipping documents, and customer communications. Keeping track of order histories and customer preferences for future reference.
Administrative tasks
• Assists with daily administrative tasks such as filing, data entry, and documentation.
• Manages incoming and outgoing correspondence, including emails and phone calls.
• Schedules appointments and maintain calendars for office personnel.
• Maintains office supplies inventory and place orders as needed.
• Ensures the office premises are organized, clean, and welcoming.
• Coordinates office maintenance and repairs as required.
• Communicates effectively with internal teams and external partners.
• Coordinates meetings, conferences, and travel arrangements as necessary.
• Collaborates with colleagues to support overall office efficiency and productivity.
• Maintains accurate records and files both electronically and in hard copy.
• Performs the other tasks as per assigned.
Qualifications:-
• Male or Female, aged between 28-35 years old.
• Fluent in English with good written and verbal communication skills.
• Bachelor’s degree in International Business, Supply Chain Management, Logistics, or a related field.
• Proven experience (usually 2-5 years) in import/export operations, customs clearance, and international trade regulations.
• Knowledge of customs procedures, tariff codes, and import/export documentation requirements.
• Familiarity with trade compliance software and systems (e.g., customs clearance software, ERP systems).
• Strong analytical skills and attention to detail to ensure accurate documentation and compliance.
• Ability to multitask, prioritize workload, and work effectively in a fast-paced environment.
• Understanding of Incoterms and international shipping practices is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and office equipment.
• Attention to detail and accuracy in work.
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