Job Requirements
3 - 5 years of experience
Minimum Bachelor’s Degree
25-40 years old
This job post is managed by
Reinard Tanukusuma
Last active 18 days ago
Skills
Job description for Executive Assistant to Managing Director at Quantum Ventures
Executive Assistant to Managing Director
The Executive Assistant will provide secretarial and administrative support and report directly to the Managing Director. The ideal candidate will possess exceptional communication skills, be adept at managing multiple priorities, and have a keen attention to detail. This role requires the ability to handle sensitive information with discretion and professionalism while facilitating seamless coordination between the Managing Director and various stakeholders.
Key responsibilities
- Arrange appointments and meetings for the Managing Director, record them in the calendar / diary and ensure the Managing Director has the appropriate documentation for each appointment.
- Collect and gather weekly activity data from QV team members for weekly email reporting
- Record, organize, and timely file all reports, expenses, and other relevant business documents as required
- Serve as point of contact to internal (QV and Head Office team members) and external (fund administrator, legal counsel, tax/finance consultants) for support on processing the legal / finance / compliance documents such as invoices, notary deed, or circular resolution.
- Maintain an accurate issue-tracking system for prompt handling of tasks and priorities.
- Maintain strictest confidentiality at all times on all matters.
- Understand the responsibilities of other sections and departments and cooperate with them.
- Demonstrate professional attitude and behavior at all times.
Carry out any other reasonable duties and responsibilities as assigned.
What we are looking for
- Possess a Bachelor’s Degree or Diploma in Business Administration, Secretarial, Communications, or any related fields.
- Minimum 3-5 years relevant experience.
- Strong interpersonal and administrative skills.
- Able to work independently as well as in teams.
- Able to operate with a sense of urgency and discipline
- Fluency in English (verbal and written). Fluency in Mandarin is a plus.
- Proficient in Microsoft Office or Google Drive.
What we offer
Flexible working hours, with WFO location shifting between Head and Remote Offices in Kuningan/SCBD and East Jakarta areas, based on needs.
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