VA Administrative Assistant

Da Vien – VA Administrative Assistant

About Our Company:

At Da Vien Coffee, we are passionate about bringing the richness of Vietnamese coffee to the world while delivering exceptional experiences beyond the cup. Rooted in tradition, our high-quality coffee beans are handpicked from our hometown farms, offering authentic rich bold coffee. We are looking for Fun, Energetic, and Hardworking Team Members to join our Da Vien Coffee Chain.

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support for our executive team. The ideal candidate will possess exceptional clerical skills and the ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle project coordination, calendar management, and various administrative functions while maintaining confidentiality and professionalism. The candidate must also have e-commerce skills, cash flow (AR) balance sheets and

Responsibilities, Abilities & Skills:

• Audit Task Completion, Closeout daily and generate monthly reports;

• Approving Employee time punches across location;

• Attending Training as needed;

• Audit and send Meal Break Violation reports;

• Report daily progress to upper management.

What we expect from you:

• Strong organizational skills with the ability to prioritize tasks effectively

• Proficient in clerical duties and administrative functions.

• Experience in project coordination with a focus on meeting deadlines.

• Ability to multi-task and detail oriented – Punctuality with keen attention to detail

• Expertise in calendar management, particularly with Outlook Calendar.

• Excellent verbal and written communication skills.

• Must be dependable and willing to work overtime when needed

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong attention to detail and problem-solving abilities

• Computer Skills, SharePoint, Microsoft Office 365.

This is a part-time position with competitive pay. As a VA Administrative Assistant, you will have the opportunity to contribute to the success of our organization while gaining valuable experience in a professional office environment. If you are a motivated individual with strong administrative skills, we encourage you to apply for this position.

Job Type:

• Remote

Schedule Requirement:

• 5 - 8 hours shift

• 9:00 AM Pacific Time (California, USA)

• Able to work on weekends or Holidays when required

• Maximum 40hrs per week

• May require occasional overtime hours with approval

Education:

• Associate's degree Preferred

• High School / GED

Experience:

• Previous experience in an administrative role is preferred (Preferred)

• Strong Excel experience, Pivot tables, Formulas

• Proficiency in computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint,)

• Experience working with multiple databases