The Admin and Supply function will focus on supporting the Operations team to ensure smooth Logistics and customs procedures and office management.
Logistics and customs clearance
• Check draft documents to ensure there are no errors and mistakes in order to be compliant at importation
• Keep track of cargo ETA to ensure shipments are delivered on time
• Coordinate customs procedure (invoice, packing list, bill of lading and so on) and customs declaration forms in collaboration with our broker.
• Responsible for all related documents, procedures, process in receiving shipment on time, efficiently and prepare necessary payments for shipments.
Registration of domestic & imported products
• Translate, legalized and submit documents to authority, notary offices or any related parties.
• Create all necessary documents for product registration and follow up on submissions (or renewals)
• Work with laboratories and agency when necessary
• Work with government departments for processing and document adjustment
• Monitor the office stationery
• Manage, receive, collect and do the payment expenses for office's related costs
• Prepare and follow up on leasing fees for the south as per contractual agreement
• Assist with general paperwork tasks
• Keep all reports filed systematically in both electronic and hardcopy formats.
• Other tasks as appointment by bod