Senior Office Admin

1. Office Management:

• Supervise and coordinate the day-to-day activities of the office

• Ensure that office facilities, equipment, and resources are well-maintained and functional.

• Manage office supplies inventory and place orders for necessary items.

• Oversee the cleanliness, organization, and general upkeep of the office environment.

2. Administrative Support:

• Provide high-level administrative support to clients, departments.

• Organize company events, team meetings, training sessions, and other employee-related activities.

• Find and rent accomodation for expats when needed.

• Handle sensitive company information with discretion and confidentiality.

3. Communication & Coordination:

• Serve as a point of contact for internal teams and external vendors.

• Facilitate communication between departments to ensure smooth workflow.

• Respond to queries and requests from clients, employees, and vendors in a timely and professional manner.

• Manage communication channels, including emails, phone calls, and other correspondence.

4. Vendor and Facility Management:

• Liaise with external vendors (suppliers, contractors, service providers) to ensure timely deliveries and services.

• Manage relationships with service providers (cleaning, maintenance, office equipment, office service vendors).

• Ensure office infrastructure comply with company standards and security protocols.

• Closely working with Building Management to handle any office issues

5. Budget and Cost Management:

• Assist with managing office expenses and budgeting for office-related operations.

• Track and report on office spending to team lead, identifying cost-saving opportunities.

• Ensure compliance with the company’s financial and operational policies.

6. Compliance and Documentation:

• Ensure the office complies with relevant safety, health, and environmental regulations.

• Maintain office files, records, and documentation in accordance with company policies and legal requirements.

• Assist with audits and inspections as required.

7. Mentorship:

• Provide guidance and consultation to Office Admin team members, offering support in problem-solving, process improvements, and professional development.