Job description for Sekretaris / Personal Assisstant Director at Usaha Gunabhakti Mandiri
JOB DESK :
- Act as a trusted partner to the Director, supporting the smooth execution of daily priorities, strategic tasks, and confidential matters.
- Coordinate and manage the Director’s calendar, including scheduling internal/external meetings, appointments, and business travel arrangements.
- Prepare meeting materials, take accurate minutes, and ensure follow-up on action items.
- Organize, maintain, and safeguard important documents, such as correspondence, contracts, presentations, and other company records.
- Provide timely reminders of key deadlines, deliverables, and strategic milestones to support effective decision-making.
- Serve as a professional liaison between the Director and key stakeholders, representing the Director in internal and external interactions.
- Continuously seek ways to improve workflow, communication efficiency, and overall support to enhance leadership productivity.
QUALIFICATION :
- At least 2 years of experience as an Executive Secretary to senior leader.
- Bachelor’s degree in Secretarial Studies, Business Management, or a related field.
- Excellent command of English, both spoken and written, is essential.
- Strong organizational, interpersonal, and time management skills with the ability to multitask and prioritize effectively.
- Excellent communication skills and the ability to collaborate with various internal departments and external partners.
- Proactive, detail-oriented, and adaptable in a fast-paced, dynamic work environment.
- Tech-savvy, with proficiency in digital tools (e.g., Microsoft Office Suite, Google Workspace, online scheduling platforms).
