Receptionist cum Admin

Job Descriptions:

• Handle front desk reception duties: hotline operator, posts and couriers, parking, and utilities card management, assistance, etc.
• Provide professional greeting and welcoming with clear and appropriate instruction to company’s visitors.
• Perform administrative responsibilities such as handling invoices and billings, sorting and handling data entry, making and maintaining documents and reports, working with vendors, pantry and stationery stocks, etc.
• Obtain good sense in being open-minded towards digital transformation by interacting with different applications.
• Activeness in receiving and handling ad hoc job duties as being assigned.
• Positivity is required and initiaves for work’s enhancement are welcome.
• Maintain safety and hygiene standards of the reception area.
• Comply with the existing guidelines of EHS, Facilities Management.

Requirements:

• Proactive and excellent verbal communication by using English and Vietnamese (including telephone communication).
• Clever and appropriate customer service etiquette.
• Flexibility, Multitasking and Teamwork.
• Eager to learn and grow.
• Well aware of digital transformation.
• Design and Presentation Skills.
• Prior experience with Microsoft Office (especially Excel and PowerPoint)

Qualifications

• University Degree of Facility Management/Tourism and Hospitality Management (preferred) or equivalent.
• Excellent languages (English and Vietnamese) skills, especially Speaking.
• Have experience in in the field of facilities management or receptionist position.
• Have experience of managing external service providers and contractors.
• Basic awareness of EHS, IFM (Integrated Facilities Management).