Job description for Purchasing Admin at DIVINO GILI AIR
We are looking for a Purchasing Admin to handle the day-to-day procurement administration for our F&B and hospitality operations from purchase requests and purchase orders to vendor follow-up, price comparison, and delivery documentation.
Key Responsibilities
- Process purchase requests from outlets and departments into purchase orders in Odoo
- Source and compare prices from multiple vendors; maintain an up-to-date price list
- Follow up with vendors on order confirmation, delivery schedule, and shortages
- Verify incoming goods against PO and delivery order; report discrepancies immediately
- Maintain vendor master data, contact list, and payment terms in the system
- Prepare daily/weekly purchasing reports and monthly spend recap
- Handle logistics coordination for deliveries to island locations (boat schedule, porter, timing)
Qualifications
- D3/S1 in any field — Management, Accounting, Business Administration, or Hospitality preferrenced
- Experience with Odoo or other ERP systems (Purchase/Inventory module) is a strong plus
- Background or internship experience in F&B or Hospitality is a strong plus
- High attention to detail numbers, units, and quantities must be right the first time
- Good communication skills for dealing with vendors and internal teams
- Bahasa Indonesia fluent; basic English for vendor and system use
Comfortable working in a dynamic environment, willing to be placed in Gili Air, North Lombok
