PROJECT MANAGEMENT ASSISTANT
Ho Chi Minh City, Vietnam
Product Management
Việc làm fulltime
Posted một tháng trướcUpdated 9 ngày trước
Mô tả công việc
Your role
Your work will be system-based. You will learn how to manage our Brand Management System (BMS) to handle projects, orders, and other documents to establish, maintain, and improve the relationship between our creative production team and clients. Your role will be essential to the success of each project, the complexity of your duties will grow with YOU. What you get to work on and manage will develop naturally as you progress further in your career at The Color Club.
Responsibilities include but are not limited to
- System OperationProject preparation: Obtain materials from the client & prepare them for the production process. Project delivery: Upload completed projects to the client & keep them updated on project status. Brand Management System (BMS): Prepare, create, and manage accurate data on the company’s project management system.
- CommunicationsInternal Communications: Inform, discuss & fulfil project requirements with the production team. External Communication: Communicate with & assist the client regarding specific requirements for each project as well as the project scope. If needed, participate in project-based meetings with clients.
- Project CoordinationPlanning and Defining Scope: Advice production team on client preferences. Resource Planning: Coordinate with production team & PM members to arrange resources in the most efficient way. Developing Schedules: Discuss & optimize the project timeline with the production team. Documentation: Create and maintain comprehensive project documentation, including follow-up worksheets & workflow library. Monitoring and Reporting Progress: Keep track of all internal and external deadlines daily and report project performance to designated supervisors & clients. Quality Control: Ensure that the delivery meets requirements on time & expected volume.
Training period
Before fully taking over the position, you will be required to train:
- Team structure/workflow of clients/internal procedures.
- Internal management systems.
- Other internal workshops and training from time to time to enhance the skills continuously.
Working schedule
Due to the global nature of our work, we provide 03 rotating shifts to accommodate different time zones, divided into:
- Morning shift: 07:00 AM – 03:00 PM
- Evening shift: 03:00 PM – 11:00 PM
- Night shift: 11:00 PM – 07:00 AM
Report line
Report to Project Management Team Leader
Career Path
Working in an international environment, with the opportunities to develop a partnership with global clients, our Project Management Assistants can develop new skill sets or finetune their existing capabilities to nurture plenty of career options:
- Project management
- Production / Production Management – with a focus on Digital Imaging
- Administration
- Entrepreneurship
- System & Data Analysis
Expectations
We believe our future Project Management Assistant should have:
- Decent verbal & written English is preferable
- Ability to express ideas clearly.
- Experience in using MS Office & Google Drive. BONUS POINTS if you have experience using project management systems.
- Proactive, willing-to-learn and growth mindset.
- Thirst for self-improvement & knowledge.
- Teamwork skills.
- Patient and highly detailed.
- Attuned to technology.
- Flexible and excellent at handling multiple tasks.
We offer
- Social, Health, Unemployment Insurance, Annual Leaves
- Monthly birthday party, Free coffee/tea, Happy Friday with fruits/snacks
- Free lunch/Dinner together at the company
- Stable career path incl. time to training on a regular base.
- International & professional working environment
- Training and working with international clients/workflow/systems
Would you like to join us on our journey?
If you are interested in this position, please send your CV (English) to hr@thecolorclub.vn
Kỹ năng bắt buộc có
Giới thiệu về công ty
PEOPLE - PASSION - RESPECT
The Color Club is a bunch of open-minded, fun-loving people with a passion for design, images, creativity, technology, and excellence. We work for companies, from all different sectors, from all over the planet. We are all different but we are headed in the same direction. We are looking for passionate, driven individuals who possess a wide range of skills and a desire to succeed to work with our international clients and multicultural environment. We value initiative, flair, imagination and an ability to make things happen and we ensure that, while they’re with us, our people get the opportunity to develop and stretch their abilities to the fullest
