Payable Accountant (Invoice)

Job Purpose:

Process and validate supplier invoices accurately and on time before posting. The role receives invoices, verifies required documents and approvals, performs PO, Non-PO and contract-based invoice matching and posting, resolves assigned exceptions and maintains complete audit evidence in accordance with SOPs, SLAs and internal controls

Critical Accountabilities:

• Receive and register invoices through approved channels.
• Validate supplier, entity, invoice, tax, approval and supporting-document data.
• Match invoices to PO, receipt or contract and post accurate accounting information.
• Place incomplete items on hold using correct reason codes.
• Follow up receipts, approvals, coding, tax, price and quantity variances.
• Maintain clear status and actions in the system.
• Check duplicates, unusual changes and fraud indicators.
• Follow approval, segregation-of-duties, security and retention requirements.
• Support reconciliations, month-end and audit evidence.
• Manage assigned queues and priorities.
• Meet productivity and quality targets; correct errors and participate in calibration.
• Suggest improvements and support UAT/training.

Financial

• Decisions must remain within approved authority, payment/approval limits and budget controls

Non-financial

• Determine whether an invoice is complete and eligible for processing under the approved SOP.
• Select the correct processing route, exception code and responsible escalation owner.
• Stop and escalate suspected duplicate, fraud, tax, approval or master-data issues.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration or related discipline
• Relevant Experience
• Typically, 1-3 years in AP, accounting, P2P or shared-services operations
• Working knowledge of invoices, PO matching, accounting coding, VAT/WHT documentation and basic controls
• Ability to use ERP/P2P systems, spreadsheets and workflow tools accurately
• Proficient English

Personal Characteristics & Behaviors

• Accuracy, attention to detail and ownership
• Integrity, confidentiality and control awareness
• Time and queue management
• Problem solving, teamwork and professional customer service.