Office Admin and Event Support

RESPONSIBILITIES:

• Provide administrative and operational support for office and marketing department’s activities to ensure timely, accurate, and compliant execution. Support end-to-end event organization, documentation vendor coordination, payment processing, and logistics for symposiums, conferences, workshops, and related office administrative activities. Maintain complete records and coordinate closely with internal stakeholders and external partners in accordance with policies and processes.
• Provide administrative support for office operations and marketing department’s activities, ensuring efficient day-to-day office management.
• Coordinate office projects, company events, meetings, workshops, symposiums, and other business activities from planning through completion.
• Support the preparation, collection, organization, and filing of required documents, ensuring accuracy, completeness, compliance, and audit readiness.
• Coordinate with internal stakeholders and external service providers to ensure timely execution of office services, events, project-related activities.\
• Support event and project logistics, including venue arrangements, accommodation, transportation, registration, materials preparation, printing, and on-site coordination.
• Maintain and update administrative records, trackers, filing systems, project documentation, and related reports.
• Act as the primary liaison with building management on office facilities matters, including maintenance, access management, parking, office registrations, and workplace services.
• Coordinate office services and facilities, including cleaning, pantry management, stationery, office equipment, courier services, telecommunications, and other operational requirements.
• Monitor office inventory and coordinate replenishment of supplies, company materials, uniforms, name cards, gifts, and other administrative items.
• Support the administration of office-related vendors and service providers by coordinating requests, scheduling services,
• gathering required documentation, and following up on deliverables.
• Assist with the preparation and submission of administrative documents required for service engagements, approvals, renewals, and payments in accordance with company procedures.
• Support workplace safety, property management, insurance renewals, equipment maintenance, and other office compliance activities.
• Coordinate employee and visitor support activities to ensure a positive and well-organized workplace experience.
• Collaborate with cross-functional teams to support business initiatives, special projects, and departmental operational requirements.

REQUIREMENTS:

• Education: Bachelor's degree in Business Administration, Marketing, Event Management, Finance, Hospitality, or a related discipline is preferred.
• Experience: One to three years of experience in administration, event coordination, or a related area is preferred.
• Documentation and accuracy. Strong attention to detail, document-control discipline, and ability to maintain complete and organized records.
• Coordination. Good communication and interpersonal skills, with the ability to coordinate effectively across internal functions and vendors.
• Planning and execution. Ability to manage multiple priorities, follow timelines, identify pending actions, and work effectively in a fast-paced event environment.
• Digital skills. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Teams. Experience with online systems, or document-management systems is an advantage.
• Language: Working proficiency in Vietnamese and business English.
• Ways of working. Demonstrates integrity, ownership, collaboration, customer focus, adaptability, confidentiality, and a continuous-improvement mindset