Job description for Legal Admin at ProEd School Bali
The purpose of legal admin is to provide administrative and compliance support to ensure the school’s operations adhere to applicable laws, regulations, and internal policies. The Legal Admin safeguards the school’s legal interests by maintaining accurate documentation, coordinating with regulatory bodies, assisting in contract management, and supporting the implementation of policies that protect the institution, its staff, and students in an international education environment.
Duties & Responsibilities
1.Legal Documentation and Records:
○Prepare, review, and maintain legal documents, contracts, and agreements related to school operations, suppliers, and service providers.
○Ensure proper filing and safekeeping of legal and compliance records, both in physical and digital formats.
2.Compliance Monitoring:
○Monitor and ensure compliance with local, national, and international laws, as well as education sector regulations.
○Track license renewals, permits, accreditations, and other regulatory requirements.
3.Policy Support:
○Assist in drafting, updating, and disseminating school policies, procedures, and guidelines in line with legal standards.
○Support the implementation of internal compliance programs and staff training.
4.Contract and Agreement Coordination:
○Facilitate contract preparation, review, and approvals in coordination with relevant departments.
○Maintain a database of contract timelines and renewal schedules.
5.Regulatory Liaison:
○Coordinate communication and submissions to government offices, immigration, education boards, and other regulatory bodies.
○Represent the school in administrative matters requiring legal compliance.
6.Risk Management Support:
○Assist in identifying potential legal risks and report them to the management.
○Support the resolution of legal and compliance issues by gathering relevant documentation and evidence.
7.Administrative Support:
○Provide administrative assistance to the school’s leadership in legal-related matters.
○Manage schedules, correspondence, and documentation related to legal affairs.
8.Confidentiality and Ethics:
○Handle all legal matters with a high degree of confidentiality and professionalism.
○Uphold the school’s values, safeguarding its reputation and compliance integrity.
Qualifications & Experience
●Bachelor’s degree in Law, Legal Studies, Public Administration, or a related field (preferred).
●Minimum 1 year of experience in legal administration, compliance, or related roles, preferably in an educational or international organization.
●Proven experience in managing legal documents, contracts, and regulatory submissions.
●Familiarity with Indonesian education regulations and systems, including Dapodik management will be an advantage.
●Experience liaising with government offices, immigration, and accreditation bodies.
●Proficiency in data entry and management within official systems
●Strong written and verbal communication skills in Bahasa Indonesia and English.
●Ability to handle confidential information with integrity and discretion.
●Proficient in Microsoft Office Suite and document management systems.
●Proficient in English
