Job description for Inventory & Sales Coordinator at Viharbour (Singapore) Enterprise Pte Ltd
1. Position Overview
The Inventory & Sales Coordinator bridges the gap between sales, logistics, and finance to ensure accurate inventory levels, timely order fulfillment, and reliable reporting. The role combines hands‑on warehouse coordination with back‑office administration (invoicing, delivery orders, pick lists) and data‑driven insights for stock forecasting and trend analysis
2. Key Responsibilities
Inventory Management
• Maintain real‑time inventory records in the BigSeller (online) and Murho (retail).
• Conduct weekly cycle counts & reconcile discrepancies.
• Provide stock level and forecasting for procurement
• Coordinate replenishment plans with suppliers based on demand signals and safety stock policies.
• Update product master list (SKUs, descriptions, assortments, pricing).
Administrative Functions
• Create & issue invoices, delivery orders, packing slips, and customs documentation.
• Verify invoice accuracy against sales contracts and shipping documents.
• Manage payment terms, credit limits, and collection follow‑ups with finance.
• Produce weekly/monthly reports on stock levels, order cycle times, shrinkage, and sales performance.
