Job description for Facility & General Affairs Internship at Peepl
We're Hiring: Facility & General Affairs Administration Internship!
We help organisations build productive workplaces through efficient operations and well-managed facilities. Behind every great workplace is a strong administrative process that keeps everything organized and running smoothly.
We're looking for a Facility & General Affairs Administration Intern to support our day-to-day administrative activities, maintain documentation, and assist operational coordination across the Facility & General Affairs team.
What you'll do
- Input and maintain facility maintenance checklist data (e.g. restroom cleaning, tissue usage, and gallon water inventory).
- Organize and update Standard Operating Procedure (SOP) drafts, including Guest Reception, Emergency Response, and Operational Activities.
- Archive invoices (soft copy and hard copy) and coordinate document submission to the Finance team.
- File and organize verified delivery documents (e.g. gallon water and tissue deliveries).
- Digitize operational logbooks, including visitor records, document movement, and employee equipment handovers.
- Support front office activities by welcoming guests and handling incoming calls professionally.
- Participate in the Telephone Greetings onboarding program.
- Assist in preparing meetings, team briefings, and weekly operational reports.
- Support asset stock opname and ISO surveillance audit preparation.
What we're looking for
- Minimum Diploma (D3) degree from any major.
- Fresh graduates are welcome to apply.
- Proficient in Microsoft Office (Word, Excel, and PowerPoint).
- Detail-oriented, organized, and possess strong administrative skills.
- Eager to learn and able to work collaboratively in a team.
- Comfortable communicating with internal and external parties.
- Basic knowledge of office administration is a plus.
Apply now and gain hands-on experience in Facility & General Affairs while contributing to an organized and efficient workplace!
