Event Leader

Job description:

• Event venue management (including directly working with the partners for all the paperworks, set up guideline etc.)
• Coordinate with all the event vendors and related department.
• Support sales team to communicate with exhibitors with all questions or concerns.
• Develop and execute comprehensive event plans, including cost estimated, general event timelines, set up timeline, etc.
• Coordinate with internal teams to secure event venues, F&B, entertainment, audiovisual equipment, and other necessary services.
• Oversee logistical aspects of event planning, such as venue setup, stage production, lighting, sound, and technical support.
• Manage event budgets for event programs, tracking expenses, and ensuring cost-effectiveness while delivering high-quality events.
• Coordinate and supervise event staff and vendors, including event coordinators, technicians, and service providers.
• Ensure seamless event execution, troubleshooting any issues that may arise during the planning and implementation stages.
• Social Media Channels support and supervision
• Provide guidance on event design, décor, lighting, audiovisuals, and other production aspects to create an engaging and memorableevent experience.
• Oversee the development and production of event materials, including POSM, signage, banners, promotional items, and digital assets.
• Identify and partner with reliable and reputable suppliers for event-related services and products.
• Negotiate contracts and agreements with suppliers, ensuring competitive rates, favorable terms, and high-quality deliverables.
• Maintain strong relationships with suppliers, fostering effective communication and collaboration throughout the eventplanning process.
• Collaborate with the marketing team to develop event marketing strategies and promotional materials.
• Utilize various marketing channels, such as internal communications, intranet, and company newsletters, to generate awareness andengagement for the event.
• Coordinate internal communications regarding the event, including event announcements, updates, and registration processes.
• Support the marketing team in leveraging external communication channels, such as social media and press releases, to maximize event exposure and attendance.

Requirement:

• 2-5 years experience in marketing or event management/ event planner/ project management is preferred.
• Fluently in English and Vietnamese, both oral and written.
• Strong project management skills with the ability to multitask and meet deadlines.
• Creative mindset with attention to detail in event concept development and design.
• Excellent communication and interpersonal skills for effective collaboration with vendors, and team members.
• Ability to work well under pressure and adapt to changing circumstances.
• Proficiency in creating detailed PowerPoint, Microsoft Offices.