Job description for Document Control at PT. Wiselie Indonesia
Job Description
Main Responsibilities
- Maintain master list of SOP, WI, forms, specifications, quality records, and controlled documents.
- Manage document numbering, revision history, approval flow, effective date, distribution, and obsolete withdrawal.
- Ensure only valid/current documents are used in Production, QA, QC, Warehouse, R&D, and Regulatory areas.
- Archive batch records, QC forms, training records, audit evidence, CAPA records, and other quality documents.
- Prepare documents for internal audit, external audit, certification, and regulatory needs.
- Support SOP formatting, document templates, change request logs, and training acknowledgement records.
- Coordinate with process owners when documents are overdue for review or revision.
Requirements
Must-Have
- D3/S1 Administration, Industrial Engineering, Quality, Pharmacy, Chemistry, or related background.
- Minimum 1 year document control/admin experience in manufacturing; QA/QMS environment preferred.
- Understands SOP/WI/form lifecycle, document coding, revision control, controlled copy, obsolete document, and retention.
- Strong MS Word, Excel, Google Workspace, and filing discipline.
- Detail-oriented, structured, and comfortable chasing process owners for approvals.
- Experience with ISO 9001, GMP, BPOM/PKRT, or factory audit documentation is a strong plus.
Factory Fit
- Comfortable working close to production flow, not only behind a desk.
- Can communicate with operators, supervisors, QA/QC, R&D, PPIC, warehouse, and management.
- Does not hide problems; escalates with evidence and proposed action.
- Works neatly with documents and data because factory memory lives in records, not verbal claims.
