Finance and Legal Officer

ATIXIS is a French engineering and project management group delivering complex construction projects from concept to completion across commercial, healthcare, public, industrial, and energy sectors. Headquartered in Paris, ATIXIS has been expanding its presence in Asia since 2017, with an office in Ho Chi Minh City.

Since 2022, TERAO, a pioneer in sustainable building and energy efficiency consulting founded in Paris in 1993, has been part of the ATIXIS Group.

Together, ATIXIS and TERAO provide integrated engineering, project management, and sustainability solutions throughout the entire building lifecycle, including green building certifications (LEED, BREEAM, HQE, WELL), building performance simulations, energy audits, carbon assessments, and operational optimization.

By joining our Vietnam team, you will contribute to innovative international projects while working in a dynamic, multicultural environment committed to technical excellence and sustainable development.

1. JOB SUMMARY

• supporting corporate finance: financial planning based on Business Plan, budgeting, forecasting, cash flow management; and accounting: FS review, data collection and reconciliation, tax compliance and tax payment, other related HR regulation compliance and payment

• supporting legal monitoring and review: overall review of business laws, corporate laws and trade laws

• supporting purchase contracts set up and payment for subcontracts (domestics and imported purchase service)

2. KEY RESPONSIBILITIES

Finance

• Prepare annual budgets for BP forecast with the support of the BU managers and Director for project expenses.

• Prepare annual closing forecast

• Monitor financial reports prepared by Outsourced Accountant and financial audits prepared by Independent Auditor

• Prepare monthly cash flow forecast and cash flow report

• Manage Banking and Banking Relationships: payment transaction, online bank transfer, bank balance monitoring, Bank reconciliation, Bank account opening/closing

• Coordinate with the Outsourced Accountant on data collection, reconciliation and monthly/annual closings

• Collect and consolidate project/expense forecasts from BU managers and monitor budget variances by Business Unit by month

• Prepare financial reports and analyses for the Board of Directors

• Maintain and file supporting documents for finance, accounting, tax and contracts, ensuring a complete and audit-ready record trail

• Issue client and VAT invoices and track receivables.

• Follow up on incoming payments.

• Prepare Corporate Income Tax (CIT) filings.

• Support external and statutory audits by preparing schedules and responding to auditor queries.

• Ensure timely and accurate tax filings (VAT, CIT, FCT, PIT) in compliance with Vietnamese regulations.

Legal

• Review contracts, agreements: sale and purchase, freelancing before execution

• Ensure contract terms align with company policies, legal requirements and the company’s cash-flow position, in collaboration with HR on labor contracts, internal labor regulations, disciplinary cases and Labor Code compliance.

• Monitor compliance with applicable laws, regulations: business certificates, industry requirements

• Support the implementation of compliance updates with Outsourced Legal Advisor

• Maintain a contract register and track key dates, renewals and obligations.

• Flag legal and compliance risks to the Entity Director and escalate as needed.

Subcontracting and IC transactions

• Conduct review and subcontract / frame contract set up with the support of the admin team.

• Follow up purchase invoices, payment and documents of related project subcontracts

• Monitor the related parties’ expenses: IC contributions, cost sharing for alignment and reconciliation with other subsidiaries, entities in the Group.

3. JOB REQUIREMENTS

Education & Experience

• Bachelor's degree in Finance, Accounting, Audit or Business Law (Master's degree or professional certification such as ACCA/CPA is an advantage)

• 5 to 8 years of relevant experience in finance, accounting or a combined finance/legal role, ideally within a multinational or group environment

• Familiarity and comfort working for an international company established in Vietnam

Professional Skills

• Knowledge of financial modeling, budgeting, forecasting

• Understanding of commercial, corporate, labor, tax and regulatory laws.

Technical Skills

• Proficiency in MS Office (Word, Excel, Outlook)

• Bank e-portals and Vietnamese e-tax declaration portals (eTax)

• Internal tool (Kazap) for invoicing, expense and payment tracking by Business Unit

• Advanced Excel for Business Plan modelling, budgeting and forecasting

• Comfort using AI tools to support analysis, drafting and productivity.

Language skills

• Good command of written and spoken English.

• Vietnamese: Proficiency required.

Soft skills

• Detail-oriented with strong problem-solving and critical-thinking skills.

• Demonstrates strong abilities in budgeting, forecasting, and predictions

• Strong Time management skills to cope with tightness of reporting deadlines and daily operations

• Strong willingness to learn and continuously develop professional skills, knowledge enhancement

• Good communication skills: position requires frequent and smooth communication with internal stakeholders: business units, the other members of the Admin and HR team, the Entity Director and the Group CFO at headquarters; and with external relationships: Government officers, Bank officers, Tax Authority, Auditor.

• Detail-oriented with strong problem-solving and critical-thinking skills.

4. BENEFIT

• Attractive salary;

• 13th-month and Tet salary bonus;

• Salary review every 6 months;

• Social insurance in accordance with the Labor Law;

• 15 days of annual leave per year;

• Gift or allowance for holidays, weddings, sickness, etc.;

• Company trips & other team-building activities;

• Passionate, talented, young, and driven colleagues;

• Unlimited potential for your career growth because we are small and fast-growing;

• Free snacks, tea, and coffee for a tea break on a regular basis.