Job description for Administrative Manager at Penguin Secret Agency PTE, LTD
Role Purpose:
The Administrative Manager is responsible for establishing, managing, and maintaining the legal, corporate compliance, financial operational infrastructure, and local administrative operations for PSA Singapore. This role acts as a critical liaison between the Vietnam Headquarters and PSA's international business ecosystem in Singapore.
Key Responsibilities:
1. Corporate Compliance & Legal Administration:
● Work directly with legal firms, Corporate Secretarial service providers, and the Accounting and Corporate Regulatory Authority (ACRA) to complete Annual Returns, corporate registry updates, and business licensing.
● Oversee corporate tax obligations with the Inland Revenue Authority of Singapore (IRAS), including Corporate Income Tax and GST (if applicable), in coordination with outsourced accounting partners.
● Manage human resources paperwork, sponsorship, and renewal procedures for Employment Passes (EP) or S-Passes for international PSA staff traveling to or working in Singapore.
2. Banking & Treasury Operations:
● Represent the entity in managing relationship accounts with tier-1 and digital corporate banks in Singapore (DBS, OCBC, UOB, Aspire), executing international treasury transactions, and fulfilling periodic KYC/compliance reviews.
● Oversee internal operational cash flows, track, and reconcile monthly Operational Expenditures (OPEX) for the Singapore office.
3. Office Operations & Vendor Management:
● Source, negotiate contracts with, and manage service vendors (co-working/virtual office spaces, telecommunications, IT infrastructure, corporate insurance).
● Ensure seamless information flow, administrative documentation, and operational alignment between the Singapore office and Vietnam HQ.
Candidate Profile & Requirements:
● Education: Bachelor’s Degree or higher in Business Administration, Law, Finance, or a related field.
● Experience: 1-3 years of proven experience as an Administrative Manager, Office Manager, or Corporate Secretarial Specialist within Tech, Startup, or E-commerce environments in Singapore.
● Domain Expertise: Deep understanding of Singapore Corporate Law (ACRA), IRAS tax policies, and corporate banking KYC procedures.
● Skills: Business Fluent in English. Strong self-drive, independent problem-solving capabilities, and high attention to detail.
Competitive Salary:
● Performance-based bonuses.
● Allowances & Perks: Comprehensive support including lunch, parking, snacks, and company-provided laptops.
● Financial Growth: 13th and 14th-month salary, with annual salary reviews based on performance.
● Health & Insurance: Full participation in SHUI (Social, Health, and Unemployment Insurance) per regulations, along with periodic general health check-ups.
● Company Culture: Bi-annual company trips and gifts/bonuses during holidays and festivals.
● Direct Impact: Work closely with the Founder to build the company’s core systems from the early stages.
● Tech Advancement: Opportunities for training and hands-on experience with modern AI models and advanced data analytics.
