Admin Executive (Legal & Compliance Focus)

1. Tender Documentation Management & Execution

Monitor, identify, and update potential tender/bidding opportunities (both domestic and international);

Review Bidding Documents (Invitation to Bid – ITB/HSMT), analyze requirements and eligibility criteria;

Prepare and complete Bidding Documents (HSDT), including legal documents, company credentials, quotations, proposals, and technical materials;

Coordinate with internal teams (Business, Project, Finance, etc.) to develop methodologies, pricing, and proposal content;

Ensure quality, formatting, and compliance of all submitted documents in accordance with the requirements of the procuring entity;

Ensure timely preparation and submission of bidding documents.

2. Tender Process & Related Procedures Management

Monitor and manage the entire bidding lifecycle: preparation – submission – clarification – negotiation – award;

Liaise with relevant authorities and stakeholders throughout the bidding process;

Support contract preparation and completion of post-award procedures;

Track progress and update the status of all bidding packages.

3. Legal Documentation & Compliance

Prepare, review, and manage legal documents for submission to government authorities and for tender participation;

Work directly with government agencies on licensing, compliance, and administrative procedures;

Support legal documentation and procedures for new business activities or expansion;

Assist in preparing tender documentation for projects related to the public sector;

Coordinate with internal teams to collect, verify, and consolidate required documents;

Monitor submission timelines, ensuring accuracy and on-time completion;

Maintain and organize legal documents, contracts, and tender records systematically;

Ensure full compliance with applicable laws and internal policies.

4. Internal Coordination & Data Management

Coordinate with internal departments to collect, verify, and consolidate information for tender submissions;

Maintain and update tender databases, reports, and tracking systems;

Support documentation related to contracts, invoices, and payments during project implementation.

5. Office Administration & Operations (Supporting Role)

Coordinate daily administrative tasks, logistics, and office operations to ensure smooth business continuity;