Admin Executive (Hà Nội)

SCOPE:

1. Sales Administration

• Support in preparing, managing and maintaining business-related documents and records including quotations, contracts, MOUs, invoices, payment documents and other related materials.
• Track and update sales pipeline, clients database, partnership database, Commercial Tracker and internal reports of the company.
• Monitor project and program implementation status and coordinate with related departments to ensure work progress, documentation and procedures are completed properly and on time.
• Support in managing and following up contracts, payments, client records and related procedures during service implementation.
• Coordinate with BOD and departments in operational tasks, information consolidation and cross-functional activities supporting business operations and company projects.
• Support reporting, data consolidation and other operational tasks as required by management.

2. Administration & Operations

• Support daily office administration, operations and internal management activities of the company.
• Manage company legal documents, internal records, assets, equipment and internal data.
• Handle company registration documents and legal procedures as required, including working documents with government authorities, corporate legal documents, shareholder documents and related procedures.
• Work with vendors, service providers, partners and related parties to ensure efficient operational activities.
• Coordinate with BOD and departments in building, improving and optimizing internal processes to support the stable and long-term development of the company.
• Propose improvements in operations, data management and working processes to enhance operational efficiency.
• Any other responsibilities as may reasonably be required.

REQUIREMENTS

To be considered, applicants should have the following minimum qualifications:

• Candidates with 1-2+ years of experience in Sales Administration, Administration, Operations or related fields.
• Experience supporting Business Development or cross-functional teams is highly preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Good communication, coordination and problem-solving skills.
• Proficiency in Microsoft Office, Google Workspace and related working tools.
• Ability to work effectively both independently and as part of a team.
• Proactive, responsible and willing to learn.
• Good oral and written communication skills in Vietnamese and English.

BENEFITS

• Starting salary: 9,000,000 VND gross/month.
• Annual performance and salary review.
• Social insurance, Health insurance and Unemployment insurance according to Vietnamese labor law.
• Opportunity to work with startups, corporates and ecosystem stakeholders in Vietnam and Southeast Asia.
• Access to networks with C-level executives, organizations and government bodies within the innovation and entrepreneurship ecosystem.
• Dynamic, fast-growing and innovation-driven working environment.
• Participating in company activities such as Happy Hour, internal sharing sessions and team bonding activities.