Accounting Staff – Document control

JOB DESCRIPTION

I. Job Purpose:

• Be responsible for controlling, scanning, tracking and filing documents as well as ensuring that the Company and related parties’ documents under Finance Department are organized, shared and maintained according to standards and regulations.
• Ensure the documentation in the proper version tracking, controlling and easily retrieving.
• In charge to keep safety box and petty cash payment in office.
• Provide financial services to ensure efficient, timely and accurate payment and accounting entries of accounts under his or her control.

II. Job Accountabilities:

• Prepare necessary paperwork for sending tax authorities, reconcile tax debts, and analyze tax accounts.
• Prepare tax reports requested monthly, quarterly & yearly (CIT, VAT, PIT, WHT, patent tax...) and make payments after being approved.
• Propose the efficient workflows to consider and prepare Company’s policies and standard procedures relating to working position.
• Store the documents/ data filling fully and completely according to company regulations.
• Manage the control of incoming/outgoing documents included but not limits to contracts, input invoices, payment evidents, output invoices, lisences and others in order to ensuring that document control procedures are followed.
• Keep a record of all folders/files to make sure that company documents are stored and tracked appropriately.
• Be responsible for scanning, uploading soft copies of all documents to company ‘s servers/folders.
• Organize, categorize, and maintain documents in a structured and easily retrievable manner.
• Retrieve and deliver documents promptly upon the requests from the authorised / entitled parties
• Provide guidance on document management practices and procedures.
• Other tasks are as assigned by line manager or above.

III: REQUIREMENTS

• Preference to Bachelor’s degree in Accounting/Auditing/Finance or related field.
• Preference to over 1 year relevant working experience.
• Good experience and knowledge in accounting operations.
• Able to work independently, possess a high level of responsibility and commitment.
• Able to work under pressure and tight deadline.
• Good communication skills, resourceful with positive working attitude.
• Read and written English skills. Familiar with Microsoft Office, spreadsheets and accounting systems/software.

IV: BENEFITS

• Competitive salary
• 13th salary
• Insurance: Social Insurance + Premium health insurance for employees
• Annual leave: up to 15 days/year
• Yearly health check, performance evaluation to revise salary
• Employee engagement activities