Logistic Executive

Job Responsibilities:

1/ Project implementation support

• Work with customers to align the billing process and collect master data from customers
• Work with LSPs to implement Logistics costing center (LCC) services to customers, for example, new billing process alignment with LSPs, LSP training, etc..
• Prepare master data in billing system and do the on-boarding of the new business to billing system

2/ Logistics billing related operations (billing verification, PO management, monthly accrual)

• Verify logistics billing/invoice from LSPs, by verifying the fact (based on logistics operations record) and price (based on contract rate or approval), and ensure compliance
• Highlight any deviation to related parties, and work with related parties (LSP, purchasing, operations team) to make sure billings are correctly charged and documented in the end
• Create PO for each LSP each cost category each business unit based on previous years’ actual spending, in consideration of business development in the new year, and monitor the PO consumption to make sure PO amount is always sufficient for cost booking
• Estimate the logistics cost for a natural month when the billing is not yet received from LSPs, and create the monthly accrual template for downstream department

3/ LSP management

• Manage LSP billing performance to make sure they follow aligned process
• Regularly exchange with LSPs to review LSP billing status, and share points to LSPs for them to improve, especially on billing performance
• Be the one contact window for LSPs for certain tender package in terms of any queries
• Initiate any projects with LSPs for billing process improvement

4/ Drive process standardization and cost optimization

• As the one responsible for a few countries or legal entities, try to standard the billing process among the countries and legal entities
• Cost data analysis to identify potentials for cost reduction, for example, spot rate/ad hoc shipment which happens frequently, rate card optimization

Job Requirements

• Bachelor’s Degree
• 1+ year experience in logistics operations
• Able to communicate in English
• Strong computer/systems skills in Microsoft office, especially in Excel
• Detail oriented and good working with numbers and documents
• Strong analysis and problem-solving skill
• Excellent communication and inter-personal skills with ability to work with cross-functions.
• Ability to work independently as well as in a team