Chi tiết công việc Contracts Administrator tại MiTek Việt Nam
The Contracts Administrator is responsible for managing the end-to-end administration of the entire project, ensuring the seamless execution of all contract facing deliverables. This role leads the project procurement phase, ensures compliance with legal and risk requirements. Through effective document management and process coordination, the Contracts Administrator plays a vital role in supporting the successful delivery of the project.
Key Activities
• Prepare, review, and management of contracts, purchase orders, and project documentation.
• Lead procurement activities by coordinating supplier and subcontractor agreements, tracking deliveries, and verifying invoices.
• Maintain project records, ensuring accuracy and compliance with contractual and regulatory requirements.
• Monitor project schedules, tracking key milestones, deadlines, and variations to support timely completion.
• Coordinate communication between project teams, subcontractors, and stakeholders to facilitate smooth workflow.
• Assist in preparing reports, progress claims, and financial documentation to support project budgeting and forecasting.
• Understands key customer needs and basic strategy principles.
• Understands the importance of people-related strategies and participates in personal development and cultural initiatives.
• Demonstrates understanding of how personal tasks connect to broader goals.
• Suggests incremental improvements to processes.
• Sets personal goals aligned to team priorities.
• Understands the basics of budgeting and financial principles for personal tasks.
• Ensures personal tasks align with handover requirements.
• Manages team handover processes for residential or commercial projects.
• Schedules and monitors personal project tasks effectively.
• Guides team in scheduling and procurement aligned with budgets.
• Identifies and mitigates risks in personal project tasks.
• Ensures team compliance with legal and risk frameworks.
• Completes assigned tasks efficiently and reports progress.
• Guides team in task management and transparent reporting.
• Prepares accurate documentation for assigned tasks.
• Ensures team adherence to documentation and contract standards.
• Meets expectations in personal customer interactions.
• Contributes to project planning processes effectively.
• Manages personal tasks within project budgets.
• Completes assigned documentation tasks thoroughly.
• Follows procedures to close assigned tasks.
Requirements
- Bachelor’s degree in Construction Economics, Construction Management, or related fields preferred.
- Relevant experience in construction or commercial project delivery is an advantage.
- English proficiency: CEFR B1 or equivalent.
- Proficient in Microsoft Office and able to learn new software quickly.
- Strong project administration skills, including scheduling, budgeting, and risk management.
- Knowledge of cost estimation, quantity take-off, 3D visualization, and construction drawings
- Strong planning, coordination, analytical, and problem-solving skills with attention to detail
- Self-motivated, responsible, and committed to long-term career development
- Excellent communication, teamwork, interpersonal, relationship-building, and customer service skills.
Benefit:
• Competitive salary with 13th‑month bonus, productivity bonus, and annual salary review
• Comprehensive healthcare package, including 24/24 personal accident insurance
• State‑of‑the‑art office environment (gym, shower, basketball & soccer field) with a high‑end laptop provided
• Strong learning culture: paid self‑learning hours, LinkedIn Learning & Pluralsight access, in‑person classes with professional trainers (leadership, softskills, English..), workshops, technical sharing activities...
• Clear career development with structured onboarding, ongoing training, and a mentorship program
• Flexible working: 5‑day work week and flexible start times
• Free lunch and free parking
• Team bonding through quarterly team‑building events, yearly company outing, and a special 3‑year anniversary trip
• Active social clubs: gym, yoga, football, badminton, swimming…