Chi tiết công việc Business Admin Intern tại Kobi Lighting Studio
Contribute to kobi lighting studio’s smooth operations through efficient management of administrative and legal procedures within an international design environment. :)
In this role you will:
- Support the Company's day-to-day administrative, legal, operational and corporate activities.
- Assist Management in coordinating internal and external stakeholders, including employees, consultants, suppliers, authorities, Clients and business partners.
- Participate in legal and compliance-related matters, including contracts, corporate documentation, licenses, permits, work permit procedures, administrative filings and regulatory requirements.
- Support the preparation, review, adaptation and follow-up of contracts, agreements, legal notes and corporate documents.
- Participate in the identification, preparation and coordination of public and private tenders in Vietnam and overseas markets.
- Assist Management in legal, administrative and corporate matters related to the Company's development, operations and international activities.
- Support the preparation of reports, letters, minutes of meetings, internal communications and management documentation.
- Assist with the preparation, translation, review and coordination of documents in both Vietnamese and English.
- Act as a bridge between the Company and local Vietnamese stakeholders, helping facilitate communication, coordination and follow-up actions when required.
- Support recruitment activities, onboarding processes, HR administration and employee-related matters.
- Assist in supplier sourcing, coordination and relationship management.
- Support website-related coordination, local administrative matters and various business support activities.
- Contribute to the development, implementation and continuous improvement of internal procedures, templates, workflows and operational tools.
- Support document control, data organization and the maintenance of company records and databases.
- Participate in special projects related to the Company's growth, organization, international development and operational efficiency.
- Provide cross-functional support to Management across business operations, project administration and corporate activities.
- Identify opportunities for improvement and actively contribute to strengthening the Company's structure, systems and ways of working.
REQUIREMENTS
🔧 We value skills and dedication more than qualifications. You might be a suitable candidate if you have:
- Students or recent graduates in Law, Business Administration, Human Resources, International Business, Management, Corporate Governance, Translation or related fields.
- Strong organizational skills and attention to detail.
- Excellent reporting, follow-up and communication skills.
- Ability to work on multiple subjects simultaneously and adapt to changing priorities.
- Ability to understand, summarize and communicate complex topics clearly.
- Strong analytical and problem-solving capabilities.
- Ability to work independently as well as within a multicultural team environment.
- Positive attitude, professionalism and willingness to learn.
- Strong sense of responsibility, ownership and initiative.
- Excellent time management, anticipation and prioritization skills.
- Self-disciplined, reliable and committed to meeting deadlines.
- Interest in business operations, administration, legal matters, corporate development and organizational improvement.
- Interest in design, architecture, art, culture, innovation and sustainability is appreciated.
- Multicultural exposure and understanding of international environments is a plus.
- Fluency in Vietnamese and English, both written and spoken, is required.
- French language skills are a plus.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Good knowledge of Google Workspace.
- Ability to quickly learn new software, platforms and digital tools.
