Accounting Admin Support

POSITION: Accounting Admin Support

We are seeking a detail-oriented Accounting Administrative Support Specialist to assist our Finance team with reviewing employee expense submissions for accuracy, completeness, and compliance with company policies. The primary responsibility is to validate expense claims before they are processed or billed back to clients.

This role requires strong attention to detail, the ability to follow established procedures, and a willingness to learn internal systems and expense policies. As the individual becomes proficient, the scope may expand to include Accounts Payable (AP) support.

WHAT YOU WILL BE DOING:

1. Expense Review & Validation

• Review employee expense submissions through the expense management system.
• Verify that all expense claims include valid and compliant supporting receipts.
• Confirm that receipts meet company documentation standards.
• Validate that:
• Receipt dates match the submitted expense dates.
• Expense amounts match the supporting documentation.
• Taxes have been correctly recorded.
• Ensure expenses are allocated to the correct employee and project code.
• Review expenses against the company‘s expense policy and identify any non-compliant claims.
• Flag discrepancies, missing documentation, or policy violations for further review.
• Support audit readiness by maintaining accurate review records.

2. Administrative Support

• Assist the Finance team with routine administrative tasks related to expense processing.
• Maintain accurate documentation and organized electronic records.
• Collaborate with finance staff to resolve expense-related issues.
• Participate in training sessions to understand internal systems and company policies.

WHAT WE ARE LOOKING FOR:

• University degree or college diploma, preferably in accounting
• At least 2 years of experience in accounting
• Proficiency in Microsoft Office and advanced Excel skills
• Good at English