Purchasing and Finance Manager (French, English)

As the Purchasing and Finance Manager of Havas Vietnam, you will be a strategic partner and financial leader, responsible for overseeing the overall financial health and sustainability of our operations. Your role is pivotal in driving financial strategies that align with short and long-term business objectives, enhancing profitability, and fostering long-term growth. Working closely with the executive leadership team, you will provide key financial insights, optimize resource allocation, and ensure compliance with regulatory requirements and accounting standards. As the financial steward of Havas Vietnam, your leadership will help drive operational excellence and support our vision of becoming a leading player in Vietnam.

The Purchasing and Finance Manager will have primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities of the company. This will include direct responsibility for accounting, finance, forecasting, strategic planning, job costing, legal, property management, deal analysis and negotiations, investor relationships and partnership compliance.

Job Responsibilities

1/ Policies review & implementation

• Review and optimize the accounting and financial system and procedures.

• Review, design, set up and supervise the execution of the local strategy with regards to Working Capital, invoicing process and risk coverage, in alignment with Global guidance.

• Define the key local financial indicators as well as the expenses policy and procedure by defining authorization levels, monitoring cost control and negotiating with external suppliers.

• Research revenue opportunities and economic trends, analyse internal operations, identify areas of cost reduction and process enhancement.

• Perform risk management through analysis of company liabilities and investments and evaluate and manage capital structure and fundraising initiatives.

• Oversee internal controls, risk management, and compliance to safeguard the company's assets and financial integrity.

2/ Business relations

• Business partner to the CEO in enabling organic growth while ensuring no compromise on full compliance with ethical guidelines in place.

• Partner with the leadership team to identify and pursue growth opportunities, including new business development and strategic investments.

• Provide financial insights, scenario analyses, and decision support to influence key business strategies and project evaluations.

• Collaborate actively with client service team in the management of agency’s business including clients’ acquisition & contracting and vendors’ relationship management.

• Assist the operational teams in financial related matters, including negotiation with clients and suppliers, support in calculating fees for pitches, project costing, amongst others.

3/ Accounting & Finance

• Ensure the accounting activities are conducted accurately, ethically, consistently and in compliance with Group policies, and relevant regulations, laws, and standards.

• Track budget control according to the client’s operation status, manage revenue and cost, manage forecast and control, and risk management.

• Lead the annual budgeting and financial forecasting processes, ensuring alignment with business priorities and work closely with management in presenting budgetary financial information.

• Lead financial audits, both internal and external, ensuring any findings are addressed promptly and effectively.

4/ Reporting

• Oversee the preparation and communication of financial statements and the coordination of independent auditors, ensuring legal and regulatory compliance, maintenance of appropriate internal controls and improvement actions at local level.

• Ensure timely and accurate financial reporting to internal stakeholders and global headquarters, adhering to Havas' standards and local regulatory requirements.

• Assure legal and regulatory documents are filed and monitor compliance with laws and regulations.

• Magnitude reporting: ensure that reporting to Havas HQ is done timely and accurately across all agencies.

5/ Other

• If needed, supporting the merger and acquisition process for the new prospects including working with CEO for proper identification and screening of new opportunities.

Job Requirements

• Bachelor or Master’s degree in finance or business administration (professional qualifications like CPA, CFA preferred).

• At least 6 years of relevant working experience in Finance, with Media Agency or Creative Agency or Technology Company or Data Company is a plus.

• Experience in an advertising or media agency is not a must, but a successful Chief Financial Officer candidate should have a clear sense of business in his/her current industry and interest in becoming an adviser not only in accounting matters but also business.

• Experience in Southeast Asia preferred.

• Fluent in professional English and French.

• Solid understanding of the financial and operational processes.

• Demonstrated business acumen and a track record of success in the finance services.

• Demonstrated leadership and management skills - at least 4 years of people-management experience.

• Solid interpersonal and teamwork abilities.

• Demonstrated critical thinking and problem-solving abilities.

• Detail-oriented.

• Strong analytical abilities.

Why ekino?

● High-ownership working environment: You will take full responsibility and control of your missions contributing to the team's success.

● Continuous skill improvement with new technologies, challenging projects, on-the-job coaching, and training programs.

● Annual performance review & bonus: recognize your efforts and identify development/ improvement needs.

● Clear career path: define your career development with long-term vision.

● Be secured in your mind with employee’s care: private healthcare insurance package, medical check-up, support allowance...

● Great-place-to-work activities (company trip, sport clubs...): enhance teamwork spirit and facilitate your work-life harmony.

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Thank you for your time and enthusiasm in our career opportunities.

Please kindly note that shortlisted candidates will be contacted within 3 weeks of application. Alternatively, we will reach out to you when another suitable chance arises in the future.