Corporate Secretary Assistant

Job Description

1. Board Meeting Support:

• Assist in scheduling and organizing board meetings, ensuring all logistical details are handled.

• Prepare and distribute meeting agendas, board materials, and minutes.

• Attend board meetings to take minutes and ensure accurate documentation.

2. Compliance and Regulatory Tasks:

• Ensure the company adheres to all corporate governance policies, local laws, and industry regulations.

• Assist in filing necessary documents with regulatory bodies (e.g., business licenses, statutory filings, etc.).

• Keep track of compliance deadlines and ensure timely submission of required documents.

3. Corporate Documentation:

• Maintain accurate records of board meetings, resolutions, and other corporate documentation.

• Keep and update the company’s corporate register, including shareholder records and official filings.

• Prepare and file legal documents such as resolutions, agreements, and corporate disclosures.

4. Shareholder and Investor Relations:

• Assist in organizing annual general meetings (AGMs) and other shareholder meetings.

• Handle communications with shareholders, investors, and external stakeholders, as needed.

• Assist in preparing investor reports, presentations, and disclosures.

5. Secretarial Support:

• Provide administrative support to the Corporate Secretary, including managing schedules, organizing documents, and handling correspondence.

• Ensure that all company policies, procedures, and bylaws are followed.

6. General Office Support:

• Maintain a filing system for corporate records and ensure all documentation is organized and easily accessible.

• Perform research and provide assistance with special projects as required by the corporate secretary

Job Requirements:

• A bachelor's degree in business administration, law, or a related field.

• Prior experience in corporate governance or a legal/secretarial role is a plus.

• Strong knowledge of corporate compliance and regulatory requirements.

• Excellent organizational, written, and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Attention to detail and ability to handle confidential information.

Benefits:

• Training & Mentorship: Work directly with experienced professionals in administration and human resources.

• Hands-on Experience: Participate in daily operations and gain practical experience in an international business environment.

• Skill Development: Enhance essential skills in office coordination, document preparation, reporting, and internal communication.

• Career Advancement Opportunities: High-performing interns may be considered for long-term or full-time roles within the company.

• Legal Compliance & Employee Benefits: All entitlements are fully provided in accordance with Vietnamese labour law, including social insurance, health insurance, and unemployment insurance.