Job description for Sales Admin Manager at Công ty TNHH TP-Link Technologies Việt Nam
KEY RESPONSIBILITIES
1. Sales Operations Management
Oversee all Sales Order processes
Manage PI issuance, stock allocation, and urgent order handling.
Coordinate with distributors to ensure timely and accurate order fulfillment.
Handle internal purchase requests and special order types.
Monitor shortage inventory in overseas orders and provide regular updates.
2. Team Leadership & Performance
•Monitor daily team activities and evaluate performance.
•Summarize weekly tasks and present in Monday meetings.
•Train and guide team members; assign tasks effectively.
3. Reporting & Data Analysis
•Prepare and analyze daily, weekly, and monthly reports.
•Track distributor performance and sales targets.
•Provide regular reports to BOD and Sales team.
4. System & Administrative Management
•Manage CRM, PSI, and Dingtalk systems.
•Maintain pricelists, customer data, and system accuracy.
•Support Sales team with inventory checks, provide advice and coordinate internal inventory rotation.
•Create stock reservation and modify BO in the internal system.
5. Distributor & Promotion Support
•Manage rebate programs and promotion claims.
•Coordinate with distributors on performance tracking and documentation.
•Support to check stock and shipment situation.
6. Documentation & Coordination
•Review contracts, invoices, make related documents in internal teams.
•Coordinate with Warehouse, Accounting, and Sales to ensure smooth operations.
•Coordinate Logistics documentation and verify distributor requests before fulfillment.
7. Process Improvement
•Review workflows and propose improvements to enhance team efficiency.
•Develop SOPs, templates, and standard procedures.
•Proactively follow up on pending tasks across departments.
REQUIREMENTS
•Bachelor's degree in Business Administration, Economics, or related fields.
•3–5 years of Sales Admin management experience.
•Strong data analysis and reporting skills.
•Proficiency in MS Office (especially Excel, PowerPoint) and CRM systems.
•Good command of English and/or Chinese.
•Strong organizational, communication, and team management skills.
•Detail-oriented, proactive, and able to work under pressure.
BENEFITS
- Competitive salary with quarterly and yearly bonuses
- Opportunity to earn recognition through our "Best Staff of the Quarter" award.
- Bao Minh health insurance package and full social insurance
- Free in-house entertainment facilities and snack, coffee, and tea
- Join in various team building, team dinners, birthdays, and Xmas events.
- Lovely gifts/bonuses from the company: Tet, public holidays, weddings, giving birth, Women's Day.
- Opportunity to work in a fast-paced and dynamic environment
