Project Secretary
Skills
Job description for Project Secretary at Pt Studio Artalenta Indonesia
- Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attending meetings and keep minutes
- Receiving and screening phone calls and redirecting them when appropriate
Job brief
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements and skills
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field
About the company
Artalenta Indonesia primary business are in strategic architecture, project director & construction management.
The company Artalenta Indonesia was established in 2005. And today the studio are base in Bali with strategic architecture concept and people collaboration. We role more in order to deliver aesthetic & architecture. We direct managing and organize the projects on behalf of clients.
Our common mission is to adapt, be able to interpret the concept ideas into the ground as a visual presentation. Our projects are full of great stories, our works guided by the sensitivity culture & lifestyle. Characters define the attributes that reflects our individuality as expertise.
Our ambition is the same, to deliver great architecture & maximum quality at the right processes. Together we work to develop competencies & processes, to implement initiatives, to have sense responsibility for people and for the environment, to deliver accuracy.
Collaboration between architecture, lifestyle & culture to enhance the influence of project management & construction process balance between idealism & realism. Blend commitment & passion with aesthetic value. Bland intelligence & creativity with people collaboration blend forms & functions with strategic architecture.
To become expertise & talented generation. Value the process, belief the results, inspiration, discipline and accuracy in detailing, inherent beauty of natural material, strong deliveries, strong foundation, consistent manner.
ARTALENTA INDONESIA
Office address
Badung
