Job description for Project Administrator at MiTek Việt Nam
The Project Administrator provides essential administrative and operational support throughout the lifecycle of construction projects, ensuring smooth coordination between stakeholders, compliance with documentation requirements, and efficient project execution. This role assists in contract administration, procurement coordination, financial tracking, and reporting, contributing to the successful delivery of residential and commercial construction projects. In residential construction, the Project Administrator may take on broader responsibilities in client liaison and workflow coordination, while in commercial projects, the focus is on supporting contract management and compliance.
Responsibilities
• Assist in the preparation, review, and management of contracts, purchase orders, and project documentation.
• Support procurement activities by coordinating supplier and subcontractor agreements, tracking deliveries, and verifying invoices.
• Maintain project records, ensuring accuracy and compliance with contractual and regulatory requirements.
• Monitor project schedules, tracking key milestones, deadlines, and variations to support timely completion.
• Coordinate communication between project teams, subcontractors, and stakeholders to facilitate smooth workflow.
• Assist in the preparation, review, and management of contracts, purchase orders, and project documentation.
• Support procurement activities by coordinating supplier and subcontractor agreements, tracking deliveries, and verifying invoices.
• Maintain project records, ensuring accuracy and compliance with contractual and regulatory requirement
• Monitor project schedules, tracking key milestones, deadlines, and variations to support timely completion.
• Coordinate communication between project teams, subcontractors, and stakeholders to facilitate smooth workflow.
• Assist in preparing reports, progress claims, and financial documentation to support project budgeting and forecasting.
• Understands key customer needs and basic strategy principles.
• Understands the importance of people-related strategies and participates in personal development and cultural initiatives.
• Demonstrates understanding of how personal tasks connect to broader goals.
• Suggests incremental improvements to processes.
• Sets personal goals aligned to team priorities.
• Understands the basics of budgeting and financial principles for personal tasks.
• Ensures personal tasks align with handover requirements.
• Schedules and monitors personal project tasks effectively.
• Identifies and mitigates risks in personal project tasks.
• Completes assigned tasks efficiently and reports progress.
• Prepares accurate documentation for assigned tasks.
• Meets expectations in personal customer interactions.
• Contributes to project planning processes effectively.
• Manages personal tasks within project budgets.
• Completes assigned documentation tasks thoroughly.
• Follows procedures to close assigned tasks.
• Other duties as assigned by management.
Requirements
- Bachelor’s degree in Construction Economics, Construction Management, or related fields preferred.
- Having relevant experience is a plus
- English proficiency: CEFR B1 or equivalent.
- Proficient in Microsoft Office and able to learn new software quickly.
- Strong planning, coordination, and data analysis skills.
- Knowledge of cost estimation, quantity take-off, 3D visualization, and construction drawings.
- Detail-oriented with strong numerical and problem-solving skills.
- Good teamwork, communication, and interpersonal skills.
- Responsible, proactive, and committed to long-term career development.
Benefit:
• Competitive salary with 13th‑month bonus, productivity bonus, and annual salary review
• Comprehensive healthcare package, including 24/24 personal accident insurance
• State‑of‑the‑art office environment (gym, shower, basketball & soccer field) with a high‑end laptop provided
• Strong learning culture: paid self‑learning hours, LinkedIn Learning & Pluralsight access, in‑person classes with professional trainers (leadership, softskills, English..), workshops, technical sharing activities...
• Clear career development with structured onboarding, ongoing training, and a mentorship program
• Flexible working: 5‑day work week and flexible start times
• Free lunch and free parking
• Team bonding through quarterly team‑building events, yearly company outing, and a special 3‑year anniversary trip
• Active social clubs: gym, yoga, football, badminton, swimming…
