Job description for Procurement Staff at Harimas Prima
Job Description
1. Purchase Order (PO) Management
Receive and verify procurement requests from internal departments
Issue POs accurately in accordance with request specifications within a maximum of 2 business days
Ensure all supporting documents (PO, invoice, delivery order) are complete prior to payment processing
2. Supplier Sourcing
Search for and identify new suppliers relevant to the company's procurement needs
Evaluate and compare offers from multiple suppliers based on price, quality, and delivery timeliness
Carry out the onboarding process for new suppliers, including the collection of legality documents and vendor eligibility assessment
Build and maintain good relationships with existing suppliers and principal vendors
3. Vendor Coordination & Delivery Monitoring
Conduct regular follow-ups with vendors regarding order confirmation and delivery schedules
Monitor shipment status and ensure goods arrive on time as agreed (on-time shipment)
Coordinate with the warehouse or receiving team to verify compliance with product specifications
4. Supplier & Principal Vendor Reporting
Prepare periodic supplier performance reports covering delivery timeliness, product quality, and responsiveness
Compile principal vendor evaluation summaries per period as a basis for assessing continued partnerships
Report findings and recommendations regarding vendor performance to superiors to support procurement decision-making
5. Market Research
Conduct regular market price research for product categories under the division's responsibility
Prepare market research reports at least once a month and present findings to superiors
6. Administration & Compliance
Maintain procurement documentation in an organized and systematic manner
Ensure all procurement processes comply with the company's applicable SOPs
Support external principal audit processes by providing the necessary documents
Requirements
- Diploma/Bachelor’s Degree in Business, Supply Chain, Engineering, or related field.
- Maximum 2–3 years experience in Procurement / Purchasing / Sourcing roles.
- Proven experience in Procurement handling machinery spare parts & primary packaging for pharmacy, f&b and cosmetic products.
- Strong negotiation and analytical skills.
- Good understanding of cost analysis and procurement strategy.
- Experience handling overseas suppliers and the import process is preferred.
- Fluent in English (mandatory).
- Mandarin proficiency is a strong advantage.
- Detail-oriented, organized, proactive, and target-driven.
- Willing to be placed in West Jakarta.
