Job description for Payable Accountant at shoefabrik Co. Ltd
Role Purpose
The Payable Accountant is responsible for managing supplier invoices, payment preparation, payment tracking, and related accounting records for two Vietnamese legal entities. The role ensures that payments are accurate, properly supported, recorded on time, and compliant with company policies, Vietnamese accounting standards, and tax regulations.
Key Responsibilities
1. Accounts Payable and Invoice Management
• Receive, check, and confirm supplier invoices and supporting documents.
• Ensure invoices are valid, accurate, and comply with Vietnamese tax invoice requirements.
• Follow up with suppliers to correct or replace invoices when needed.
• Record supplier invoices in accounting files and accounting software.
• Maintain proper filing of paper and electronic invoices for audit and tax purposes.
2. Payment Preparation and Tracking
• Prepare payment requests, cash payment vouchers, and bank payment lists.
• Check supporting documents before payment approval.
• Track due dates and prepare regular payment plans.
• Support internet banking preparation.
3. Bank, Cash, and Reconciliation Support
• Support bank reconciliation and cash book checking.
• Update cash payment and cash receiving voucher files.
• Check and reconcile supplier balances when needed.
• Support monthly review of payment records and open payables.
4. Monthly Accounting and Reporting Support
• Support monthly closing for accounts payable.
• Provide AP data for internal reports, tax reports, cash projection, and payment planning.
• Check input VAT invoices and support VAT reporting.
• Assist with reports required by management or Vietnamese authorities.
5. Compliance and Documentation
• Ensure all payments follow company approval procedures.
• Review payment terms in supplier contracts and purchase documents.
• Ensure accounting records comply with Vietnamese accounting standards, tax regulations, and company policies.
• Maintain organized records for audits, tax inspections, and internal review.
6. Other Duties
• Support the Chief Accountant during annual audit and tax finalization.
• Assist with ad hoc finance and accounting tasks as requested.
Job requirements
• Bachelor’s degree or college degree in Accounting.
• 5 years experience in accounts payable or general accounting.
• Good knowledge of Vietnamese invoices, VAT, payment documents, and basic accounting procedures.
• Careful, organized, and able to manage documents for more than one legal entity.
• Good English communication skills required to communicate with expats and overseas CFO.
• Experience in a manufacturing environment is an advantage, especially with supplier invoices, materials, inventory, or costing support.
Key Working Relationships
Internal: Chief Accountant, Group CFO, Admin, HR, Purchasing, Costing, Production, Operations, overseas colleagues
External: Suppliers, banks, tax/audit contacts when required
