Job description for Office Admin at CÔNG TY TNHH PERSOLKELLY VIỆT NAM
Daily responsibilities included but not limited to:
- Perform Front-of-house duties and conduct daily Office Walkthroughs to ensure workplace standards, safety and functionality are maintained.
- Support day-to-day office administration including visitor management, meeting room scheduling, office supplies & deliveries management, mail distribution & courier services, invoices processing to ensure smooth workplace operations.
- Assist in coordinating facilities-related activities, including vendor liaison, maintenance scheduling, and follow up on repair works to ensure timely resolution.
- Support the planning and execution of Office Events, internal meetings and engagements, including logistical coordination and onsite arrangements as assigned.
- Maintain and update simple tracking tables in Excel (e.g., headcount, office expenses) and the email distribution list.
- Provides cross-coverage to ensure continuity of workplace operations during team members leave or peak periods.
- Support BGES Manager with administrative and coordination tasks as required.
- Assist with basic documentation and PowerPoint presentations or reporting needs.
- Ad-hoc duties as assigned.
Competencies
- Excellent in English language skills (read, written, and spoken).
- Immediate proficiency in MS Office (Excel, Word, PowerPoint).
- Candidate with project management skills or experience.
- Candidate able to work with various levels of stakeholders.
- Candidate with good presentation and communication skills.
- Candidate who work well in a team work environment.
- Candidate must be a self-starter with a positive attitude, high ethics and a track record of working successfully under pressure in a time-constrained environment.
- Candidate to exhibit interpersonal skills and ability to work cooperatively as a team member.
- Candidate must be willingness to learn and apply new skills.
Experience/Qualifications
- Minimum 2 years administrative experience - preferable experience in project management, stakeholders’ management and compliance management.
- Bachelor degree and more than 2 years of related working experiences in multinational companies preferred. Or an equivalent combination of education and experience.
