Human Capital Data Administrator
Skills
Job description for Human Capital Data Administrator at British School Jakarta
Requirements:
- Minimum S1 / Bachelor Degree in Business Administration, Management, Law, Psychology or Human Resources.
- Minimum 1 year of relevant experience, particularly in maintaining documents related to recruitment activities or employee record files.
- Good knowledge about Safeguarding and Child Protection.
- Good knowledge on effective recruitment and selection processes.
- Strong administrative skills, including document and record filing management.
- Excellent communication skills and interpersonal skills to maintain productive working relationships with candidates and colleagues at all levels.
- Able to work independently or work in a team.
- Good proficiency in English skills both oral and written.
- Good analytical capability.
- Computer literate in Microsoft Office and Google Suites, as well as electronic files management.
- General understanding of the school’s administrative system, policies and procedures, including safeguarding and data protection policies.
Job Descriptions:
- Administer and update/renew the Single Central Record (SCR) of all employee’s safeguarding document records to ensure all information is accurate and up to date. This may include but not limited to: Document Renewal (Police / Medical Records) and Updated Child Protection Training, and communicate all important findings or issues to respective stakeholders as necessary.
- Assist to conduct recruitment candidates background check for HNS and Expatriate Staffs based on BSJ HR Standards & Child Protection Policy through all possible channels. This may include but not limited to: Reference Check, Qualification/University Check, Police Check, Medical Check, and other related options.
- Assist in document checking for Outsourced Staffs & Vendor / other activity providers hiring process, ensuring all required preliminary documents for employment are available and appropriate according to BSJ HR & Child Protection Policy Standard.
- Assist recruitment & selection practices for both Host National Staffs (HNS) & Expatriate Staffs in initial document checking, ensuring all required preliminary documents for employment are available and appropriate according to BSJ HR Standards & Child Protection Policy. Assist in document checking for Outsourced Staffs & Vendor / other activity providers hiring process, ensuring all required preliminary documents for employment are available and appropriate according to BSJ HR & Child Protection Policy Standard.
- Assist the recruitment team to formulate the most sufficient, appropriate, and effective procedures in reinforcing recruitment & selection practice, with the aim to safeguard & ensure all candidates have safe & proper history / background that is safe to work amongst children in BSJ.
- Process MCU Result by sending to the Doctor in BSJ and ensure the candidate is fit to work in BSJ, and file the MCU result assessment in the SCR.
- Prepare regular update report on SCR status and communicate them to the relevant parties, such as the Recruitment & Selection Team and the Child Protection Officer (CPO) / Designated Child Protection Officer (DCPO), as well as respective users when necessary, on the document and/or background check findings for recruitment decision process.
- To be familiar with, and uphold all, Safeguarding policies and Child Protection and Responsible Use of Data policies and procedures within the school.
- In liaison with the Line Manager, take responsibility for upholding Health and Safety practice within your own working area and be responsible for completing risk assessments/near misses as appropriate.
- Undertake any other reasonable duties as advised by the Line Manager, or the Head of Department.
About the company
The British School (BSJ) was established in 1973 under the auspices of the British embassy. It has developed into a truly international school with over 44 nationalities in attendance, from Foundation Stage to Year 13 (3 - 18 year olds).
Primary school students follow the EYFS curriculum in Kindergarten KG1/KG2 and then the International Primary Curriculum (IPC) and National Curriculum for English and Maths in Key Stage 1 and 2 (years 1 to 6). Secondary School students follow the IB MYP for Years 7 – 9 and the I/GCSE from the age of 14 to 16 (years 9 to 11). From the age of 16 to 18 (Years 12 & 13), students follow the International Baccalaureate Diploma programme. The school also offers the IB Career Related Certification (IBCP) in Years 12 and 13. All secondary students have 30 minutes of wellbeing practice every day to support their social and emotional learning.
The school is set in an eighteen hectare campus in the south of the city and is recognised as having teaching and sporting facilities of the highest quality (which includes an olympic-sized swimming pool and contemporary theatre complex) and the warmth of our community makes BSJ an enjoyable place to work.
BSJ recruits well-qualified, experienced career professionals with relevant EYFS, International Primary Curriculum (IPC), National Curriculum, IGCSE, GCSE and IB (MYP & DP) experience. Contributions to co-curricular programmes are essential. Outstanding teachers from other backgrounds will be considered if the applicant is willing to learn and work within the BSJ system and ethos. Professional development is an integral aspect of school life at BSJ with a number of staff actively involved in courses on leadership and personal development.
Office address
Jalan Raya Jombang -Ciledug , Parigi -PondokArenCompany gallery
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