Job description for Facility Coordinator cum Admin at shoefabrik Co. Ltd
About the Role
We are looking for a Facility Coordinator cum Admin to support the smooth and efficient operation of our workplace. This role will be responsible for coordinating facility management, vendors, office administration, security, and general workplace services.
Key Responsibilities
- Coordinate daily facility and office operations, ensuring a clean, safe, functional, and well-maintained workplace.
- Manage facility/office-related purchasing and procurement, including sourcing suppliers, requesting quotations, comparing prices, and coordinating purchases.
- Manage and follow up on maintenance, repairs, inspections, and preventive maintenance for facilities and equipment.
- Coordinate with landlords, contractors, vendors, cleaning, pest control, security, and other service providers.
- Supervise the team of drivers, maintenance & housekeeper.
- Monitor vendor performance, service quality, contracts, quotations, and related invoices.
- Manage office supplies, pantry supplies, furniture, equipment, and other administrative purchases.
- Coordinate security, access cards, visitors, and workplace access.
- Support fire safety, emergency preparedness, workplace safety, and facility compliance activities.
- Closely co-ordinate with team to organize and follow the procedure of visitor/customers welcome to ensure all is arranged properly and professionally.
- Oversee transportation arrangements, including company vehicles and bus services.
- Maintain proper records, schedules, and documentation related to facilities and administration.
- Perform other administrative duties or projects as assigned.
Requirements
- Diploma or Bachelor’s degree in Business Administration or a related field.
- 3–4 years of experience in facility management, office administration, general affairs, or a similar role.
- Hands-on procurement experience.
- Experience working with vendors, contractors, landlords, and service providers.
- Good organizational, negotiation, communication, and follow-up skills.
- Proactive, responsible, service-minded, and able to handle multiple tasks.
- Good command of English and MS Office.
What We Offer
- Competitive salary and benefits package.
- Professional and collaborative working environment.
- Exposure to a dynamic and international working environment.
- Statutory insurance and other benefits in accordance with company policy and local regulations.
