Job Requirements
Job benefits
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Flexible work hours
Productivity curve is not something steady and consistent as it depends on each person's unique traits and preferences. At our company, as long as your team is in sync and your goal is hit, you can flexibly decide when you want to work.
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Remote work options
Thanks to technology, we no longer have to be physically present at the office to be productive. Joining our company allows you to work anywhere without place-constraint.
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Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
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Skills
Job description for Executive Assistant at Mighty Jaxx
- Provide full spectrum of secretarial and administrative support to our senior management team (mainly our CEO and COO)
- Serve as the first point of contact for all internal and external meetings/event arrangements
- Prepare meeting agenda, documentations, proposals and take minutes etc.
- Assist in vendor and contract management, research, and bill reconciliation
- Track documents, maintain spreadsheets, contact lists and files
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Communicate daily with internal and external customers, prospects, partners and vendors with professionalism, courtesy and diplomacy
- Track, prioritize and assign all incoming communications, as necessary, to the appropriate person(s) for response
- Coordinate domestic and international travel arrangements and visas
- Assist in preparing monthly reports, budgets, comparison tables and strategic plans for management’s review and direction
- Compose, proofread and finalize correspondence, documents and board meeting materials
- Assist in handling shareholders and external stakeholders
- Work closely with other functions to provide support and plan team events as needed
- At least 5 years of full-time, administrative experience directly supporting 2 or more executive members (Director Level or above)
- Excellent written and verbal communication skills; ability to partner closely with the broader team and other cross-functional teams
- Process focused, highly organized, energetic, detail oriented, a problem solver that exhibits sound judgment
- Experienced in coordinating travel logistics on behalf of 1 or more executives
- Proven ability to multitask, organise and manage multiple priorities and deadlines
- Able to handle confidential information appropriately
- Strong interpersonal skills to work effectively with a wide spectrum of stakeholders
- Enjoy a fast-paced working environment, understanding the sense of urgency and have a proactive approach to assignments
- Resilient and agile, quick to adapt to changing priorities
- Excellent computer skills and comprehension of GSuite and MS Office applications