Job description for Business Assistant at CÔNG TY TNHH GIẢI PHÁP PHẦN MỀM SEY
Bilingual Executive Assistant / Business Assistant to CEO
Company: EYEWEAR CONSULTING GROUP VIETNAM
Position: Bilingual Executive Assistant / Business Assistant to CEO
Location: 152-154 Võ Văn Kiệt, Bến Thành Ward, Ho Chi Minh City
Employment Type: Full-time
About the Position
We are looking for a Bilingual Executive Assistant / Business Assistant to work closely with our CEO.
The role involves English–Vietnamese interpretation, client meeting support, business deal follow-up and daily coordination with internal teams.
This is not a pure translation position. We are looking for someone who is organized, proactive, business-minded and able to follow tasks through to completion.
Key Responsibilities
• Interpret English ↔ Vietnamese during meetings, calls and business discussions.
• Translate business emails, documents and presentations.
• Attend client and partner meetings with the CEO; take meeting notes and prepare meeting minutes and action items.
• Follow up on clients, proposals, quotations, negotiations and ongoing deals.
• Coordinate with Sales, Marketing, Accounting, Warehouse and other teams to ensure tasks are completed.
• Prepare presentations, reports, Excel / Google Sheets and other business documents.
• Assist the CEO with schedules, meetings, documents and daily business activities.
• Use AI tools such as ChatGPT, Gemini, Claude or Copilot to improve productivity, including meeting minutes, presentations, Excel/Google Sheets, summaries and translation.
• Provide regular updates to the CEO on important tasks and deal progress.
Requirements
Must-have:
• Strong English and Vietnamese, spoken and written.
• Good communication and interpersonal skills.
• Good organizational and follow-up skills.
• Comfortable working with clients, partners and senior executives.
• Good Microsoft Office / Google Workspace skills.
• Responsible, discreet, proactive and trustworthy.
Strong advantage:
• 2–5 years of experience as an Executive Assistant, Sales Assistant, Business Assistant, Account Executive or similar.
• Experience in B2B sales, distribution, fashion, retail, eyewear or FMCG.
• Experience working directly with a CEO / Managing Director.
• Able to independently follow up on business deals.
• Good ability to use AI tools to improve work efficiency.
