Job description for Administraive Assistant at CÔNG TY TNHH PERSOLKELLY VIỆT NAM
As a Secretary, your typical work activities include:
1.Section & Department Activities
- Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift.
- Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new associates…).
- Prepare for resignation associates & conduct exit check-list.
- Manage Department Employee List (Internal, external, intern) and
- Section/Department Organizational chart.
- Coordinate with other sections/departments to complete assignments.
- Support associates in travel arrangement.
- Support in expense claim form, recording and monthly reporting, newsletter, year book/year end video.
- Manage section/department budget and purchasing.
- Manage and distribute section/department asset (PCs, mouse, keyboard, RAM, monitor), prepare monthly asset report.
- Purchasing office supplies as per regulation.
- Get Section Head’s approval for expense claim form, work-on, TPS or other related paper work.
- Support in interview process.
- Manage email distribution list and Section/Department folder right granting.
- Support in receiving/sending courier.
- Taxi management.
- Support associates in daily arising topics.
2. Assistant to Section Head
- Arrange Section Head’s calendar for internal meeting and external meeting.
- Send meeting request to participants according to Section Head’s request.
- Support travel arrangement for Section Head (visa, insurance, transportation, hotel and flight booking, advance and claim settlement).
- Support in receiving/ sending courier for Section Head.
- Be willing to give support for Section Head for some arising issues.
Qualifications
The job might be fit for you if you have:
- Bachelor Degree in Business Administration, Secretary, Linguistic or related fields.
- Preferably 1 year + experience in similar position
- Good English skills (especially Speaking, Writing & listening)
- Good communication and teamwork.
- Hard working, dynamic, detail-oriented, creative and well- organized.
- Proficiency in Microsoft Office (Work, Excel, Power point)
- Well organized, detail-oriented and ability to manage multiple tasks simultaneously
