Job description for Admin Executive at bTaskee Vietnam
Responsibilities and Duties:
1. Daily Office Operations
- Ensure smooth, efficient, and compliant daily administrative and office operations;
- Manage and coordinate with vendors/suppliers for office supplies, equipment, cleaning services, EMS, maintenance, transportation, and other office-related services;
- Handle and monitor procurement activities, including sourcing suppliers, collecting quotations, comparing costs, tracking orders, and coordinating acceptance;
- Manage office supplies, equipment, and operational needs to ensure timely and sufficient availability;
- Monitor office facilities and coordinate maintenance and issue resolution when needed;
- Support the preparation and organization of company events, internal activities, and office decorations according to plan;
- Monitor expenses, prepare reports, and support budget planning for office operations;
- Maintain and update administrative records and data using Excel/Google Sheets.
2. Asset Management
- Manage and update the asset register, asset codes, and asset status;
- Conduct periodic asset inventory checks and prepare reports as required;
- Ensure proper management, handover, and use of company assets in compliance with company policies and procedures;
- Coordinate with relevant departments and vendors to resolve issues related to assets, equipment, and office services;
- Perform other tasks as assigned by the Line Manager.
Qualifications and Skills:
- At least 1 year of experience in Office Administration, Administrative Assistant, Office Operations, or a similar role;
- Bachelor’s/College degree in Business Administration, Administration, Human Resources, or a related field;
- Strong communication, organizational, and time management skills, with the ability to coordinate with multiple teams and external partners;
- Proactive, detail-oriented, responsible, and capable of handling and resolving problems effectively;
- Proficient in Microsoft Excel/Google Sheets, with the ability to manage data and prepare reports;
- Experience or ability to support company events and internal activities is a plus;
- English communication skills are a plus;
- Have a personal laptop.
At bTaskee, we don’t just work – we thrive with top-notch benefits!
- Competitive Salary – Rewarded based on your experience and skills;
- KPI-Based Salary – Earn what you deserve through your contributions;
- 13th-Month Bonus – Rewarded based on both your performance and the company’s success;
- Annual Performance Review – Unlock growth opportunities every year;
- BYOD Support – Get an allowance while enjoying the flexibility of using your own laptop;
- Comprehensive Healthcare – Regular check-ups & a premium health package;
- Premium Healthcare - Exclusive top-tier health insurance for your well-being;
- SHUI Compliance – Contributions aligned with legal regulations;
- Generous Leave Policy – Enjoy 12–16 annual leave days per year;
- Celebration Perks – Special benefits for birthdays, weddings, childbirth, and more;
- Engaging Workplace – Activities & exciting team-building events;
- Advance Home Care Benefit – Get a monthly bTaskee package, freeing up your time for learning, relaxation, and self-care.
Working Schedule: Monday to Friday - 08:30 AM to 06:00 PM
Working Location: HQ Tower - 201 Tran Nao, An Khanh Ward, Thu Duc City, HCMC
