Job description for Admin Executive (Office & Inventory) at CÔNG TY TNHH HIIP
The Leading Influencer Marketing & e-commerce Technology Company in Southeast Asia.
We have collaborated with top clients and agencies in Vietnam, such as Vinamilk, L’Oreal, Shiseido, Sanofi, Wipro, Glico, Karofi, and hundreds of other brands and agencies.
Launched in April 2016, Hiip is proud of being funded by these respected investors: 500 Startups (USA), Cocoon Capital and Expara Ventures (Singapore), and Vnet Capital (Thailand).
Our offices are in Vietnam, Singapore, Thailand, Indonesia, The Philippines & Malaysia.
Website: http:// hiip.asia/
RESPONSIBILITY
Office Administration (90%):
- Manage and follow the delivery for the company or per regular request - Main task
- Be responsible for making all booking (including weekly food and drink, stationery for office, air ticket/ hotel booking for business trips, venue booking, uniform and name card for employee, gift for employee in special day booking...)
- Assist in planning and executing the internal events: company trip, year - end party, happy hour program, monthly birthday party for employees.
- Support other functional teams in building their team’s events if needed
Recruitment (5%):
- Arrange the interview schedule including check time of candidates and hiring manager, send email invitation to set interview appointment, follow and support candidate in the interview process at Hiip
- Support in sourcing and attracting candidates by using database, social media and other various channels
Other (5%):
- Support in onboarding and performance review of employee, resignation of employee (prepare related materials, set up meeting, follow all the process)
- Listen and get feedback from employees
- Other requirements from your leader & report to your leader
REQUIREMENT
- Task & time management
- Communication
- Multitasking
- Team-work
- Hard-working
- Patient
- Persistent
- Get thing done and eager to learn mindset
- English (spoken and written) is a plus.
OFFER
- Company Trip, Team building Activities and other connecting activities.
- Female Friendly Policy
- Food & Drink at the office
- Social Insurance
- Other functional Support
WORK TIME
- Monday to Friday: 09:00 - 18:00
