Job description for Admin cum General Affairs (Japanese Speaking) at CÔNG TY TNHH GIFTEE TECH VIETNAM
About giftee Tech VietnamWe are giftee Tech Vietnam, part of the giftee Group from Japan - a leader in e-voucher and digital gifting solutions. Our technology powers gift-giving experiences for businesses and consumers, helping brands connect with customers in a simple, modern, and meaningful way.
At giftee Tech, we’re not just about tech — we’re about people, growth, and creating impact. We offer an open, collaborative environment where your ideas matter and your contributions are value.
Why You’ll Love Working at giftee Tech Vietnam
Be part of a leading Japanese e-voucher company with global clients.
Career growth opportunities beyond accounting.
Open, flat, and multicultural environment.
Contribute to products that connect people and businesses in meaningful ways.
Position: General Affairs cum Admin
What you’ll do:
Labor & HR OperationsC&B (Compensation & Benefits) operations
Coordinating payroll calculations, handling PIT/social insurance (SHUI) and related procedures
Attendance management
Day-to-day operation of the attendance system, data verification, monthly closing, and rollout of new features
Management of internal regulations and contract templates
Version control, organizing update history, internal communication
Drafting new regulations
Reviewing and handling labor-related and FDI-related reports
Managing the cash ledger, checking income/expenses, and preparing cash reports
Processing internal expense reimbursements
Labor-related and FDI-related matters
Supporting tax closing and audit work
General Affairs
Handling equipment/supply orders
Researching necessary items as instructed, placing orders, and setting them up
Proactively proposing things the company is missing or that would be beneficial to have
First-pass review of contracts with business partnersGeneral support for Japanese staff
Insurance, visas, business trip payments/reimbursements, etc.
Accounting
Managing credit card and other payments
Expense reimbursement processing
Legal
Drafting and reviewing contracts
OtherSupporting non-routine tasks under the direction of Japanese staff and (Vietnamese) department leadersGeneral affairs tasks
Reviewing contracts
Checking payslips
Preparing and organizing related documents
Liaising and coordinating with the accounting firm
What we need:Must Have
Business-level Japanese (N1 to upper N2), work experience using English (especially speaking and listening)
3+ years of practical experience in back-office work such as general affairs, labor/HR administration, etc.
Comfortable communicating in English (speaking and listening)
Nice to Have
Work experience at a systems/software development company
Experience improving or streamlining operations using AI
What we offer: Benefit:
At least 15 AL days/year (including 3 days for summer) +1 day AL for every work anniversary (maximum 5 days)
Full salary insurance coverage with Private health insurance package
Allowed flexible working hours with Flexible day-off request
Salary review TWICE a year
Equipment provided includes Macbook and widescreen monitor
13-month bonus
Annual heath check at D.Y.M Center
Transportation fee per month
Culture:
Welcome gift with giftee T-shirt & stickers
Ergonomic chairs applied to all employees
Flexible working areas between office area & playing area
Access to PS games/ board game during leisure time, free snack / tea/ coffee
Oversea company trip / Monthly Company e-Gift / Birthday Gifts
Monthly lunch / dinner / team gathering
