Job description for Admin Collaborator at Hakuhodo Group Vietnam
Job Summary
The Admin Collaborator will support the Administration team in managing daily office operations, employee services, administrative procedures, and expense-related activities to ensure a smooth and efficient working environment.
Job Responsibility
1. Office Administration & Facility Management
- Support day-to-day office operations, including office supplies, equipment, access management, courier services, transportation, and other administrative services.
- Coordinate with building management, suppliers, contractors, and service providers on office facilities, maintenance, and related administrative matters.
2. Employee & Management Support
- Support employee onboarding, internal services, benefits, and administrative requests, as well as Trade Union activities and employee engagement initiatives.
- Provide administrative support for management and expatriate employees, including travel, accommodation, transportation, communication services, and other related arrangements.
3. Documentation & Expense Management
- Handle administrative documents, contracts, e-contracts, company stamping, filing, and regular reports.
- Support payment, reimbursement, advance, petty cash, and expense claim processes for office operations, transportation, utilities, suppliers, and other administrative expenses.
4. Other tasks
- Support company events, internal activities, gift distribution, and other employee engagement initiatives.
- Prepare administrative reports and perform other duties as assigned by the direct manager.
Required Skills/ Abilities
- Well organization with high spirit.
- Good communication (Vietnamese & English) and Microsoft Office skills.
- Good Microsoft Office skills, especially Excel and Word.
- Able to manage multiple tasks and work effectively with different stakeholders.
Experience and Education
- Major in Hospitality Management/ Business Administration or related fields.
- Previous experience in Administration, Office Management, HR, or a related field is preferred.
- Able to work full-time, on-site.
Benefits
- Working in a dynamic, friendly, and supportive environment.
- Growing business.
- Parking allowance.
- Join Happy Hour Party each month.
- Computer, stationery, other working tools, etc. will be provided.
By submitting your CV, you consent to us processing and retaining your personal information for recruitment purposes, including potential future opportunities.
