Job description for Admin Assistant - 60029 at CÔNG TY TNHH QUESS CORP VIỆT NAM
What You'll Do
- This is a key role in keeping our admin and payment operations accurate and running on time. You'll take ownership of how documents are processed and stored, make sure records are reliable and easy to find, and look for ways to make the team's work smoother.
- Receive and archive payment documents, keeping both soft and hard copies complete, organized, and easy to retrieve when teams need them.
- Review how documents are stored today, flag gaps or risks, and help improve the filing process so it's more consistent and reliable.
- Review, consolidate and check large volumes of payment and accounting records, catching errors before they become problems.
- Coordinate with other teams to verify vendor information on sales contracts, route documents for sign-off, and keep everyone updated.
- Help the team meet its deadlines and KPIs, and suggest simple automation or process tweaks that make day-to-day work easier.
- Hands-on training related to the tasks so you can settle in with confidence and grow into the role.
- Other tasks as assigned by the Manager
Who We're Looking For
- Attitude matters as much as experience. If you're reliable, like to keep things in order, and want to grow, we'd love to hear from you.
- Takes ownership — manages your own deadlines and delivers reliably with little follow-up needed.
- Background in accounting, ideally AP (Accounts Payable) and AR (Accounts Receivable).
- Comfortable with Excel — able to consolidate, check, and organize large volumes of data.
- Spots problems and suggests better ways of working, including simple automation.
- Eager to learn and grow, with an interest in stepping into a Team Lead role over time.
- Male candidates preferred, given the nature of the work and the role's development direction.
Benefits:
- Salary: 15,191,207 VND Gross/month
- 100% salary during probation period
- Full social insurance coverage (based on full salary) from the first working month
- 24/7 accident insurance for additional protection
- Stable working environment with clear processes and well-structured operations
Working Hours: Monday to Friday: 9:00 AM – 6:00 PM
Location: Mapletree Business Centre, 1060 Nguyen Van Linh, Tan Hung, HCMC
