We are looking for an Admin cum Office Manager that will support the CEO in the management of our business aimed their primary focus in architecture and engineering services.
Ensure the full functionality of our HCMC office under all point views, liaising and coordinate with our Milan’s HQ and the accounting consultant, legal or any other consultants engaged in Vietnam, being responsible for the fabrication, communication and coordination of any company’s
documentation, including professionally presenting SCE Project Vietnam and the commercial product offerings all while maintaining company’s standards, values, and teamwork to achieve overall goals.
• Provide full spectrum of general administration and clerical duties, such as manage office supplies, office equipment maintenance, office supply orderings, office stationery printing;
• Handling all internal and external contracts, quotations and payment transactions;
• Manage and execute all payments both active and passive always in coordination with CEO in Vietnam and CFO in Italy;
• Assist in organizing company’s activities and staff events;
• Schedules, books and monitor company travels, including meeting participant's travel arrangement if necessary;
• Completes expense reports and manages approval workflow for expense reports;
• Assist with employee records;
• HR management in coordination with HQ and local consultant;
• Maintaining Leave & Attendance record and coordinate with HQ and accounting consultant for the payroll;
• Be responsible for recruitment process, including job post, liaising to recruitment agencies, interview arrangement…
• Perform Trade Union activity to enhance employee’s commitment, create a positive work culture that will inspire the team and help the organization thrive
• Translation of documents from VN to ENG and vice versa