Job Requirements
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Skills
Job description for Accountant and Office Manager at IT Consultis
- Prepare accounts and tax returns.
- Monitor spending and budgets.
- Audit and analyze financial performance.
- Perform financial forecasting, risk analysis, and advise on how to reduce costs and increase profits.
- Work with our accounting partner to ensure that financial statements and records comply with local laws and regulations.
- Calculate net salaries, deductions, withholdings and update payroll files and general ledger.
- Work with social insurance department and labor office and prepare reports in accordance with labor laws.
- Keeping account books and systems up to date.
- Ensure that each project is billed and paid in a timely manner.
- Ensure that account receivables are collected promptly.
- Maintain an orderly cashflow and account receivable filing system.
- Issue and update on a regular basis project timesheets to collect monthly payments from clients.
- Coordinate transactional operations with clients.
- Support the Business Performance Specialist.
- Prepare contracts and legal documents between the company and clients, partners, suppliers, etc.
- Review legal documents and negotiate contract terms and conditions to ensure that they are in compliance with company policies and regulations.
- Coordinate with project managers, consultants, etc. to develop and implement effective service proposals.
- Coordinate with clients to guarantee services are fulfilled in compliance with the contract terms and regulations.
- Research regulations to guarantee contracts are updated and in compliance with laws.
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
- Manage office supplies inventory and place orders as necessary.
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
- Manage office budget.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
- Support other teams if needed.
- Other duties as assigned.
- Full English and Vietnamese proficiency.
- A degree in Accounting or Finance.
- Strong attention to details and good analytics skills.
- Prior experience in payroll accounting.
- Knowledge of Xero or other similar accounting platforms.
- Simple Spreadsheets and/or Excel management programing.
- Report to the CEO Assistant and work together with the Business Performance Specialist.
- Location: HCMC
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