Job benefits
Free food & beverages
Avoid wasting time and energy to buy food at the restaurant or hawker center by yourself. We'll provide the best food for you and your team. Make better use of your valuable time to rest, bond, and do other things that matter to you.
Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
Team-building events
Our company simply cannot function well without teams of people working together. That said, we provide numerous team-building activities and events for you and your team to nurture meaningful relationships between every individual.
Career growth
Ever feel stuck with your career? We don't hire you simply because we needed to fill an empty slot. Together, we will help you shape and grow your career so you can progress further and rediscover your true sense of purpose at work.
Skills
Job description for Office Admin cum Purchasing Executive at Athena Studio
I. KEY JOB DUTIES
1. Office & Facilities Purchase
Coordinating the whole process of purchase orders and documents in accordance with company policy and procedures
- Research vendors & suppliers: finding the most competitive suppliers / vendors for the suitable services. compare and evaluate offers from suppliers / vendors
- Negotiate & ensure contract terms of services description, pricing and other related terms
- Order tracking and quality assurance: time delivery, quality commitment, vendors/supplier competency and input order detail information into database system
- Maintain updated records of purchased products, delivery information and invoices
- Prepare reports on purchases, including cost analyses
2. Office Administration:
Implement office administration tasks (repeated and ad-hoc)
- Follow-up the budget of the office spending aligning to annual budget plan
- Follow up all monthly and weekly expenses / invoice with Finance team
- F&B & facilities supply for company events
- Review and update administrative policies, processes and & procedures
- Deliver office facilities to other teams as request
- Other duties as assigned
Manage office facilities & working devices/equipments
- Be in charge of the maintenance & fixing schedule of all facilities & working devices/equipments
- Align to fixed asset accountant to manage all facilities & devices/equipments
3. Office and building operation:
- Manage the stock of merchandise & office facilities (stock in, out & deliverable tracking)
- Follow the maintenance & fixing schedule of all facilities
- Align to building management officer to handle relevant issues
- Supervise vendor/suppliers while operating the fixing services
- Implement supervisory tasks to ensure the office and building operation: cleaning, security, parking...
4. Raise and implement initiatives to create the great workplace
II. EDUCATIONAL REQUIREMENT / SKILLS / ATTRIBUTES
KNOWLEDGE:
- Solid knowledge in office administration, supply chain management & procurement
- Proficiency in MS Office is must
SKILL:
- Risk management skill
- Time management skill is a must
- Negotiating skill to deal with all suppliers/vendors
- Excellent oral and written communication skills
- Good collaboration & problem solving skill
ABILITY:
- High sense of responsibility, enthusiasm, supportiveness and teamwork
- Transparency and trustworthy in the purchasing process
- High integrity and honesty
- Have a learning spirit and show off the humility
- Proactive & accountable
- Highly organized and ability to meet deadlines
- Attention to detail
- Have a service attitude
III. WHY YOU’LL LOVE WORKING HERE
- Professional, creative working environment and talented teams, equal-opportunities & agile culture
- Great facility to work. You will have a MacBook and extra high definition screens
- Electrical standing desk for most comfortable seat
- Annual leave 12 days / sick leave 2 days / remote work 12 days
- Paternity Leave policy offers more than 10 days of Paid leave, not including days-off.
- Remaining Annual leave will be transferred to the next working year
- Premium health insurance package for you and your relatives
- Annual health check-up at premium clinic
- Interesting workout activities: gym/fitness, yoga, kick-boxing, football after work
- Annual bonus and project bonus
- Reward program for engaged activities and volunteering
- Annual company trip & quarter team bonding activities
- Happy hours and awesome parties
- Development opportunity: sponsorship for training courses
- With regular discussions, you will have a lot of opportunities to learn from experts in their fields
- International opportunity to expose and grow
- At least one abroad travels every year. We often send our elites to international conferences like GDC, WWDC, Google I/O... to update the latest technology
- Additional allowance & gifts for birthdays, giving-birth, weddings, illness, Mid-Autumn Festival, Lunar New Year, 1/1, 1/5, 1/6…
- Pantry booster with food & beverages, game station & entertainment: PS4,...
IV. FURTHER INFORMATION
- Working hour: from Monday to Friday (8:30 -18:00)
- Address: Olympus Building, 40A Lam Son, Ward 2, Tan Binh district, Ho Chi Minh city.
About the company
Athena is a multi-national mobile gaming company which is creating and delivering products to users worldwide. Millions of users are enjoying our casual games every day. It creates a huge opportunity for us to grow but also creates great challenges to overcome and serve more and more users.
About Athena team:
Athena team is a mix of talented people who are game producers, artists, data scientists, programmers, gamers, and dreamers. We offer lots of room for you to grow with the company and lots responsibility in your role. Beyond personal growth, you will make a great impact on Athena’s success as a whole.
Office address
40A Lam Son, Ward 2, Tan Binh DistrictCompany gallery
