Job Requirements
1 - 3 years of experience
This job post is managed by
Una Huang
Last active 2 years ago
Skills
Job description for Internal Operations Coordinator at 美商法里亞有限公司台灣分公司
Description
We are looking for a full time internal operations coordinator to join the growing team in our Taipei office. Your primary duty will be to take responsibility for the full spectrum of Taipei office administration, including but not limited to; ensuring smooth running of daily office operations, support for human resources activities; including finance functions; assisting with event organisation and the shipping and fulfillment of marketing materials for the Sales & Marketing team. This position reports to the People & Place Manager, APAC
Key Responsibilities:
Taipei Office Administration
- Managing the overall administration function, ensuring smooth day-to-day operation, providing a safe, comfortable and friendly environment for your colleagues to work in.
- Supplies procurement including keeping the refrigerator stocked with snacks and drinks, ensuring we have all necessary furniture and equipment
- Coordinating with vendors such as utility providers, building management, cleaning supplier, waste disposal, internet provider
- Ordering office lunch
- Arranging regular social events for the team
- Assistance with travel arrangements when necessary
- Ensure the cost-effective office operation, such as, utilities, equipment maintenance, access management etc.
- Support with office moving or new office setup if needed.
Human Resources Operation & Service Delivery
- Support the People & Places team to deliver the HR operation support. This may include managing job postings & recruitment, on-boarding orientation, document drafting, work permit & ARC application, equipment arrangement, off-boarding and leave management.
- Preparing birthday, anniversary, wedding and baby gifts for APAC and UAE staff.
- Planning and executing the wellness initiatives or activities, e.g. office/team building activities or retreat, Christmas party.
- Other tasks as assigned by management.
Finance Functions Support
- Supporting finance functions, including document filing and petty cash managing.
- Bank and tax bureau errand runs.
Sales, Marketing & Events Support
- Coordinating with local vendors, e.g. print shops, event venues
- Preparing marketing materials for sales visits and conferences
- Maintaining an accurate inventory and alerting colleagues when supplies are running low.
- Assist with the organisation of the Company’s attendance at events and conferences including investigating venues, and managing participant signup for Company hosted events
- Assist marketing direct mailer campaign
REQUIREMENTS
- 1-3 years of relevant experience
- Excellent organization, and planning skills, able to prioritise tasks and handle ad-hoc request with flexibility
- Ability to handle highly sensitive and confidential information appropriately
- Strong written and oral English and Mandarin communication skills
- Attention-to-detail and satisfaction from a job well-done
- Works proactively and with initiative, you take on tasks that arise without being told or reminded, plans ahead in order to anticipate busy periods and changing priorities
- Ability to take care of things reliably through to completion with little direction
BENEFITS
- Competitive salary
- Monthly Health & Wellness Allowance
- Office lunch & team socials
- Professional Development opportunities
All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
Please note: Due to a high volume of applicants, only shortlisted candidates will be contacted.