Admin Support (Work from Home - USA Time Zone)
PT Streamworx Reka Solusi
· Fresh graduate with high GPA Min 3.3 preferred
· Willing and prepared to work in US time zone ( 20.00 – 05.00 WIB ) , Fluent English
Choose one or two of the following support role:
Sales Support Job Responsibilities:
o Process orders via email or phone.
o Check data accuracy in orders.
o Contact clients to obtain missing information or answer queries.
o Liaise with the Logistics department to ensure timely deliveries.
o Maintain and update sales and customer records.
o Stay up-to-date with new products.
o Send quotations to customers
o Verify lead times with vendors
o Answer product and technical questions
o Source products not currently offered
o Other duties as assigned.
Purchasing Support Job Responsibilities:
o Contact suppliers to ensure that all open purchase orders are received on time
o Create Purchase Orders and update them timely
o With guidance from the buyer, assist in the sourcing of product/services
o Maintain constant contact with vendors and shipping companies while deliveries are in route
o Work with other team members to solve discrepancy of the purchase
o Work with vendors to solve delivery and invoicing issues
o Review the different reports pertaining to purchase orders and ensure they are not late and dates are updated
o Process Freight/Vendor Claim
o Other duties as assigned.
Logistic Support Job Responsibilities:
o Process Shipping label and documentation electronically
o Process Hazardous Material documents electronically
o Process freight claim to both vendor and/or shipping company electronically
o Coordinate with Sales and Logistic team when there are shipping issues
o Other logistic duties as assigned
Accounting Support Job Responsibilities:
o Assist Account Payable and Account Receivable processes as assigned by the AP/AR teams, including but not limited to:
o Facilitate payment of invoices due and past due by sending email correspondence and making collections calls
o Record information regarding the financial status of customer and status of collection efforts
o Receive and post payments
o Prepare Bank reconciliation
o Produce and use data reports effectively to identify open items and audit work
o Work effectively with internal resources to resolve collections-related activities
o Review weekly receivables reports and provide findings of proposed receivables adjustments, write-offs, and payment history
o Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
o Research and apply not allocated cash
o Assist in financial management and analysis, as needed
o Reconcile purchase orders by verifying entries and comparing system reports to balances.
o Protect the organization's value by keeping information confidential
o Experience with the accounting cycle to include posting to the general ledger up to preparing the trial balance.
o Process Stock Count results electronically
o Must possess strong team-oriented skills.
o Ability to work in both collaborative and independent work environments.
o Experienced in MS Office (Outlook, Excel in particular). NetSuite ERP experiences a plus.
o Excellent organizational and multitasking skills.
o A team player with a high level of dedication.
o High Integrity, Proactive, and Willingness to learn is a MUST
· Fluent in English both written and spoken.
· Willing and prepared to work in US time zone (Indonesia night time) and follow US Public Holiday.
· Details and Results Oriented: You must have the capacity and patience to review and enhance your work repeatedly to ensure validity and accuracy.
· Strong analytical and internet research skills.
· Reliable, positive, team player.
· Excellent communication skills, oral and written. We brainstorm a lot and it is important for all team members to participate in discussions. You will also be asked to document and produce manuals and how-to documents, as well as train other departments on new processes that we implement.
· High Integrity, Proactive, and Willingness to learn is a MUST
· Flexible and Dynamic: it is very common with small to medium size teams, that individuals are asked to carry out tasks that are outside the scope of their main responsibilities.