About the role

We are seeking a proactive and detail-oriented HR & Admin Executive to oversee the full spectrum of human resources and administrative functions. The role is responsible for supporting recruitment, employee relations, payroll administration, performance management, and office operations while ensuring compliance with Singapore and Malaysia employment laws and statutory requirements. The ideal candidate is highly organised, able to manage multiple priorities, maintains confidentiality, and contributes to creating an efficient workplace and a positive employee experience.

Key responsibilities

Providing comprehensive HR support, including recruitment assistance, employee relations, and onboarding processes

Managing personnel records, employment contracts, and HR documentation in compliance with Singapore and Malaysia employment laws, statutory regulations, and company policies

Supporting the administration of payroll, leave management, and benefits programmes

Coordinating staff training, development initiatives, and performance management activities

Handling general administrative duties including scheduling, correspondence, document management, and office coordination

Assisting with the implementation of HR policies, standard operating procedures (SOPs), and employee handbook maintenance

Managing office supplies, facilities, and vendor relationships

Resolving employee queries and concerns with professionalism and confidentiality

Preparing HR reports and maintaining accurate records for audit purposes

Supporting the planning and execution of company events and internal communications

Monitoring changes to Singapore and Malaysia labour laws and employment regulations and assisting in updating HR policies and practices to ensure ongoing legal compliance

What we're looking for

Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field

3-5 years of relevant experience in HR and administrative functions

Good knowledge of Singapore and Malaysia employment laws, labour regulations, and statutory requirements (e.g. Singapore Employment Act, CPF, MOM regulations; Malaysia Employment Act 1955, EPF, SOCSO/PERKESO, EIS, and LHDN)

Experience in recruitment, onboarding, payroll administration, employee relations, and performance management

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and HRIS/payroll systems.

Excellent organizational and time management skills with the ability to multitask effectively

High level of integrity with the ability to handle confidential information professionally

Strong written and verbal communication skills in English; proficiency in other languages is advantageous

Self-motivated, detail-oriented, and able to work independently as well as collaboratively in a team environment

Experienced in handling Singapore MOM Work Pass applications and managing Malaysia statutory payroll contributions including EPF/KWSP, SOCSO/PERKESO, and EIS

Familiarity with ISO documentation, internal audits, and HR compliance will be an added advantage

A customer-service oriented approach with strong interpersonal skills

Attention to detail and commitment to accuracy in administrative tasks

Proactive mindset with the ability to work both independently and collaboratively within a team

Familiarity with recruitment processes and experience in employee engagement is preferred